AEC Proposal Manager

icreatives; Highlands Ranch (CO); On-site; USD 68,880 - 89,544; Part time

Job summary

icreatives is seeking a strategic, detail-obsessed AEC Proposal Manager to lead full lifecycle pursuits for architecture, engineering, and construction projects. Drive winning proposals from RFP release to interview prep, collaborating with technical teams, marketing, and leadership to turn complex project experience into client-focused stories.

This part-time, project-based role requires independence, strong writerly skills, and the ability to navigate proposal materials, move work forward, and

Qualifications

• 3-7+ years managing proposals in AEC.
• Strong understanding of AEC delivery methods: Design-Bid-Build, Design-Build, CMAR.
• Exceptional technical writing, editing, and storytelling ability.
• Proficiency in InDesign, MS Office, and AEC CRM/marketing databases.

Responsibilities

• Manage all aspects of RFQ/RFP responses, including go/no-go analysis, schedule development, kickoff meetings, content planning, and final production.
• Write, edit, and tailor persuasive proposals, executive summaries, cover letters, and project narratives.
• Facilitate collaboration between principals, project managers, engineers, architects, and subconsultants to gather technical content and resumes.
• Maintain and evolve a library of boilerplate content, project sheets, resumes, and graphics; ensure brand voice across materials.
• Develop presentations, leave-behinds, and coaching materials for shortlist interviews; support rehearsals and messaging.
• Manage CRM/proposal software like Deltek Vantagepoint, Cosential, OpenAsset, or Unanet; track pursuits and lessons learned.
• Ensure all submissions meet RFP requirements, formatting standards, and deadlines; conduct final QC and compliance reviews.

Skills

Proposal management

Content development

Executive summaries

Client storytelling

Editing

Team coordination

Communication

Time management

Stakeholder collaboration

Education

Bachelor's degree in Marketing/ Communications/ English/ Architecture/ Engineering

Tools

Adobe InDesign

Microsoft Office

AEC CRM/marketing databases

Bluebeam

Canva

HubSpot

Pardot

Job description

Project Based, flexible hours (20hrs/week)

Hourly rate: $50.00-$65.00 per hour (based on experience)

Availability: 20+ hours/week, Monday-Friday, 8am-5pm (standard business hours)

Reports To: Director of Marketing

About the Role

We're looking for a strategic, detail-obsessed AEC Proposal Manager to lead the full lifecycle of pursuits for architecture, engineering, and construction projects. You'll drive winning proposals from RFP release to interview prep, partnering with technical teams, marketing, and leadership to turn complex project experience into compelling, client-focused stories.

We are looking for someone who can work with a high level of independence and ownership who can step into proposal support work without requiring heavy hand-holding, can navigate proposal materials confidently, and can help move work forward rather than creating additional review and rework. This is a fast-paced, deadline-driven, time-sensitive proposal environment. Effective communication is critical, we need a candidate who can communicate clearly, stay aligned, and help support forward movement during active pursuit periods.

Pursuit Leadership

Manage all aspects of RFQ/RFP responses, including go/no-go analysis, schedule development, kickoff meetings, content planning, and final production.

Content & Strategy

Write, edit, and tailor persuasive proposals, executive summaries, cover letters, and project narratives that align with client hot buttons and evaluation criteria.

Team Coordination

Facilitate collaboration between principals, project managers, engineers, architects, and subconsultants to gather technical content, resumes, and project data.

Asset Development

Maintain and evolve a library of boilerplate content, project sheets, resumes, and graphics. Ensure brand voice and visual consistency across all materials.

Interview Prep

Develop presentations, leave-behinds, and coaching materials for shortlist interviews. Support teams with rehearsals and messaging refinement.

Process & Systems

Manage CRM/proposal software like Deltek Vantagepoint, Cosential, OpenAsset, or Unanet. Track pursuits, hit rates, and lessons learned to improve win rates.

Compliance

Ensure all submissions meet RFP requirements, formatting standards, and deadlines. Conduct final quality control and compliance reviews.

Qualifications

Experience: 3-7+ years managing proposals in AEC, with proven track record on public and private sector pursuits.

Industry Knowledge: Strong understanding of AEC delivery methods: Design-Bid-Build, Design-Build, CMAR, etc. Familiarity with federal SF330s a plus.

Writing Skills: Exceptional technical writing, editing, and storytelling ability. Can translate complex engineering/architecture concepts into clear client benefits.

Tools: Proficiency in Adobe InDesign, Microsoft Office Suite, and AEC CRM/marketing databases. Bluebeam and Canva, Hubspot & Pardot.

Project Management: Ability to manage 3-6 concurrent pursuits under tight deadlines while maintaining accuracy.

Soft Skills: High EQ, diplomatic under pressure, and skilled at pulling content from busy technical staff.

Preferred Qualifications

APMP certification or CPSM.

Knowledge of graphic design principles for layout and infographics.

Bachelor's degree in Marketing, Communications, English, Architecture, Engineering, or related field.

Legal Notice

icreatives is an Equal Employment Opportunity Employer. All qualified applicants and talent will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. We believe in providing a culture that embraces and champions diversity, equity, and inclusion because it truly fosters creativity.