Proposal Specialist

Rudolph Libbe Group; Walbridge (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

The Rudolph Libbe Group is seeking a Proposal Specialist in Walbridge, OH. This role joins a fast-paced proposals team, coordinating content from multiple departments to ensure accurate, consistent materials for winning bids and presentations.

You’ll support updates to charts, resumes and data sheets, and assist in producing proposal binders while meeting tight deadlines. You will use Adobe InDesign and PowerPoint, with some SharePoint and CRM experience, and collaborate with business

Qualifications

• Associate’s or Bachelor’s degree in Brand Communications, Marketing, Business Writing or related major or equivalent professional experience.
• Minimum of two years of professional experience in similar or related role is required.
• Experience with SharePoint and other file-sharing systems.
• Basic knowledge of CRM systems and similar databases.

Responsibilities

• Gather and evaluate content from preconstruction, business development and marketing teams to ensure thorough and consistent data in proposals.
• Update materials regularly to keep resumes, experience and data sheets accurate.
• Support updates to charts, tables and business development materials.
• Assist in proposal production efforts such as printing and assembling binder covers and spines.
• Work on a fast-paced proposals team and multi-task to meet tight deadlines.

Skills

Adobe InDesign

Microsoft PowerPoint

CRM systems

Project management

Communication

Time management

Proactive mindset

Initiative

Team collaboration

Organization

Writing

Education

Brand Communications / Marketing / Business Writing or related major

Tools

Adobe InDesign

PowerPoint

SharePoint

CRM systems

Job description

Proposal Specialist

The Rudolph Libbe Group of Companies, a top-tier Commercial and Industrial construction and facility services firm, is seeking a highly organized, goal-oriented Proposal Coordinator.

This role supports the continuous maintenance and creation of proposals materials, to ensure accurate and up-to-date content and materials. They work with a graphics-focused Proposal Specialist and strategy-focused Proposal Manager to contribute to winning business proposals and presentations.

The Proposal Specialist has strong research, analytical and writing skills. This position is ideal for a proactive professional who is self-motivated, resourceful and organized. They hold themselves to a high standard for accountability and results. The Proposal Specialist demonstrates resilience under pressure: If ‘Plan A’ isn’t working, they adapt and execute ‘Plan B’ quickly to reach the goal.

The end goal: to help demonstrate Rudolph Libbe Group as the trusted partner of choice—and win the work.

JOB RESPONSIBILITIES

• Gather and evaluate content from preconstruction, business development and marketing teams and systems to ensure thorough and consistent data in proposals work.
• Execute regularly scheduled updates to materials, including resumes, experience and data sheets, to ensure accuracy.
• Support updates to charts, tables and business development materials.
• Assist in proposal production efforts such as print and assembling binder covers and spines.
• Work on a fun, fast-paced proposals team, while multi-tasking to meet tight deadlines.

SKILLS

• Proficiency in Adobe Creative Suite (InDesign) & Microsoft Office (PowerPoint).
• Basic understanding of, or experience with, databases and CRM systems.
• Project management skills; able to plan, achieve, and evaluate results as a member of the proposal team and/or on your own.
• Excellent communication skills and ability to offer input and feedback to team members.
• Excellent time management skills and ability to prioritize workload.
• Proactive mindset with a willingness to learn and grow as the proposals team grows.
• Ability to anticipate needs and take initiative in supporting proposal efforts.
• Ability to collaborate with Business Development Managers, Project Executives, Preconstruction Leaders, Project Managers, Marketing and relevant consultants in the proposal process.
• Must be a self-starter with the ability to manage multiple priorities/tasks and possess strong organizational skills.
• Effective project management, communication, writing and computer skills are essential.

EDUCATION/EXPERIENCE

• Associate’s or Bachelor’s Degree in Brand Communications, Marketing, Business Writing or related major or equivalent professional experience
• Minimum of two (2) years of professional experience in similar or related role is required
• Experience with SharePoint and other file-sharing systems
• Basic knowledge of CRM systems and similar databases
• We welcome applicants with diverse career paths, including professionals returning to the workforce and those with career breaks or non-linear professional experience. All qualified candidates are encouraged to apply.

Rudolph Libbe Inc. is an Equal Employment Opportunity Employer.

Job Location

Walbridge, OH

Job Category

Proposals