Management Assistant

The GBS Group; Virginia Beach (VA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Discretionary bonuses

401(k) with match

Paid Time Off

11 holidays

Medical, Dental, Vision

Job summary

The GBS Group seeks a Proposal Specialist for its Maritime Division in Virginia Beach, VA. The role focuses on generating costed proposals/quotes in response to RFPs/RFQs from shipyards, maritime companies and government agencies for shipboard work or systems supporting vessels.

You will collaborate with the Maritime Sales Manager and diverse teams to ensure accurate estimates, compliant documentation, and timely delivery in a fast-paced environment.

Qualifications

• 0-3 years of experience in the maritime industry or related field.
• Proficiency with Microsoft Word and Excel in daily tasks.
• High school diploma required; bachelor’s degree preferred in finance/accounting or related area.

Responsibilities

• Review RFP/RFQ documents and develop cost estimates for material, labor and travel to prepare proposals.
• Coordinate with Maritime Sales Manager and cross-functional teams to meet timelines and compliance requirements.
• Collaborate with Supply Chain, Engineering and Project Control to gather input for cost estimates and historical data.
• Maintain and update the internal proposal database and related project records.

Skills

MS Office (Word, Excel)

Maritime industry awareness

Education

High School Diploma

Bachelor's degree in Finance/Accounting or equivalent

Job description

Overview

The GBS Group is seeking a Proposal Specialist to support our Maritime Division located in our Virginia Beach, VA office. The Proposal Specialist will report directly to our Maritime Sales Manager and become an integral part of the Sales Team responsible for generating proposals/quotes in response to Requests for Proposal (RFP) and Requests for Quote (RFQ) from various Maritime Industry customers to include commercial shipyards, commercial companies, and government agencies for shipboard related work or systems that support ships. Successful candidates should also be comfortable with performing other administrative functions as needed since we work in a fast-paced team environment.

Brief Description

Proposal Specialist

Overview

The GBS Group is seeking a Proposal Specialist to support our Maritime Division located in our Virginia Beach, VA office. The Proposal Specialist will report directly to our Maritime Sales Manager and become an integral part of the Sales Team responsible for generating proposals/quotes in response to Requests for Proposal (RFP) and Requests for Quote (RFQ) from various Maritime Industry customers to include commercial shipyards, commercial companies, and government agencies for shipboard related work or systems that support ships. Successful candidates should also be comfortable with performing other administrative functions as needed since we work in a fast-paced team environment.

Responsibilities Will Include (but Are Not Limited To)

The Proposal Specialist will predominantly be responsible for reviewing RFP/RFQ’s from customers and developing cost estimates for material, labor, and travel to create proposals as outlined below:

• Work closely with Maritime Sales Manager for assigned tasks and priorities.
• Mange timelines, ensuring compliance with strict requirements, and coordinating contributors.
• Work closely with the Maritime Sales team for technical input/estimates, proposal strategy, historical corporate information, personnel requirements, profit estimates, etc.
• Work closely with the Supply Chain Management team for material estimates to include material costs, shipping, taxes, tariffs, and lead times.
• Work closely with GBS Engineering and Technical teams for labor estimates as well as technical understanding and development of cost estimates.
• Work closely with Project Controllers and Sales Manager in managing in-house Proposal database and Project databases.

Qualifications

Candidates for this position must possess the following professional experience and qualifications:

• 0-3 years of experience in the maritime industry
• Fluent in Microsoft Office products particularly Word and Excel.
• High School Diploma or equivalent

Desired Characteristics

• Bachelor's degree in Finance, Accounting or equivalent
• Have an understanding of diverse contract types, with a specific emphasis on Firm-Fixed-Price (FFP).
• Familiarity with the Maritime industry and the nuances of project forecasting/financial analyses within this sector.
• Direct experience with government contracting, including familiarity with DCAA rate structures, FAR knowledge, and GAAP standards.
• Working knowledge of Earned Value Management (EVM), revenue recognition principles, and project forecasting.
• Preference for candidates with a background in cost estimating, program management support, or contract/subcontract development.
• Exceptional collaborative skills with the ability to interface across operational and financial teams.
• Ability to operate independently with minimal guidance, taking full ownership of work products in a fast-paced environment. A certain degree of creativity and latitude is required.
• Be able to demonstrate accuracy and thoroughness, strong attention to detail and ability to identify financial issues or inconsistencies.

Pay & Benefits

• Pay Rate: $45,000 to $55,000 annually based on experience
• Discretionary bonuses
• 401(k) with match
• Paid Time Off
• 11 holidays
• Benefits include:
  • Medical
  • Dental
  • Vision
  • Voluntary Life insurance
  • Voluntary Accident/ Critical Illness Insurance
  • Company Paid:
    • Basic life Insurance
    • Short Term Disability
    • Long Term Disability

EEO Statement

The GBS Group is an equal-opportunity employer. Employment decisions will be based on legitimate, nondiscriminatory business reasons, including merit, qualification, experience, and abilities. Our employment policies will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, sexual orientation, gender identity or expression, transgender status, national origin, age, disability, marital or familial status, pregnancy, military/veteran status, genetic information, or any other characteristic protected by law. This policy governs all aspects of the employment relationship, including but not limited to selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. Any employee who feels that he or she is or has been the victim of illegal discrimination or violation of this policy should immediately notify the Chief Administrative Officer or Human Resources. Employees may file a legitimate or good faith discrimination complaint without being subject to reprisal.