Proposal Specialist

Sedgwick Claims Management Services Ltd; Texas; On-site; USD 60,000 - 90,000; Full time

Job summary

Sedgwick Claims Management Services Ltd seeks a Proposal Specialist to develop and respond to information and proposal requests, coordinating with SMEs to ensure timely, accurate submissions tailored to client needs.

The role emphasizes quality control, process improvement, and meeting deadlines, with opportunities to contribute to best practices and the proposal library, while maintaining document security and integrity.

Qualifications

• Bachelor's degree from an accredited college or university preferred.
• Four years of related experience or equivalent combination of education and experience required, including one year of project management and one year of proofreading experience.
• Experience with Qvidian software is preferred but not required.

Responsibilities

• Reviews and responds to requests within the business development group.
• Provides initial draft of each request to SMEs and incorporates edits or updates.
• Ensures initial draft is compliant, responsive, and tailored to client needs.
• Ensures security and integrity of all proposal documentation.
• Collaborates with SMEs to document new requirements.
• Facilitates internal flow and review of inputs and production of final master proposal.
• Maintains timelines to meet deadlines.
• Helps develop and maintain proposal best practices.
• Performs ad hoc assignments such as RFP follow-up and library updates.
• Performs other duties as assigned.
• Supports the organization’s quality programs.

Job description

Proposal Specialist

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies Certified as a Great Place to Work® Fortune Best Workplaces in Financial Services & Insurance

PRIMARY PURPOSE:

To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Reviews and responds to requests within the business development group.
• Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
• Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.
• Ensures security and integrity of all proposal documentation.
• Works collaboratively with the SMEs to ensure new requirements are identified and documented.
• Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
• Determines and maintains the timeline for each response to ensure that deadlines are met.
• Helps develop and maintain proposal best practices.
• Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization’s quality program(s).

QUALIFICATIONS

• Bachelor's degree from an accredited college or university preferred.
• Four (4) years of related experience or equivalent combination of education and experience required to include one (1) year of project management experience and one (1) year of proofing/editing experience.
• Experience with Qvidian software a preferred but not required.

Skills & Knowledge

• Strong grammar and proofreading skills
• Knowledge of appropriate software
• Good project management skills
• Good time management and organizational skills
• Good oral and written communication skills
• PC literate, including Microsoft Office products
• Ability to work in a fast paced high pressure environment
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

• When applicable and appropriate, consideration will be given to reasonable accommodations.
• Mental: Clear and conceptual thinking ability, excellent, judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work=related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.
• Physical: Computer keyboarding, travel as required.
• Auditory/Visual: Hearing, vision and talking.

The statements contained in this document are intended to describe the general nature and level of work being performed y the colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience.

You may be just the right candidate for this or other roles.

Sedgwick is the world’s leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company’s expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape.

For more, see sedgwick.com