Proposal Specialist

Sedgwick; Clifton (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Sedgwick is seeking a Proposal Specialist to craft and manage information requests, coordinating with SMEs to ensure timely, compliant responses. The role emphasizes quality, cohesiveness, and security of proposal documentation.

Ideal candidates will have a Bachelor's degree (preferred), 4+ years of related experience including PM and editing, and strong grammar and communication skills. Qvidian experience is a plus in this fast-paced team environment.

Qualifications

• Bachelor's degree from an accredited college or university preferred.
• Four years of related experience or equivalent combination of education and experience required to include one year of project management experience and one year of proofing/editing.
• Experience with Qvidian software is preferred but not required.

Responsibilities

• Review and respond to requests within the business development group.
• Provide initial draft of each request to SMEs and incorporate edits or updates.
• Ensure drafts are compliant, responsive, and tailored to client needs.
• Maintain security and integrity of proposal documentation.
• Collaborate with SMEs to identify and document new requirements.
• Coordinate internal flow and review of inputs and produce the final master proposal.
• Set and manage timelines to meet deadlines.
• Help develop and maintain proposal best practices.
• Take on additional assignments such as follow-up requests and proposal library updates.

Skills

Grammar & proofreading

Software knowledge

Project management

Time management

Communication skills

PC literacy (MS Office)

Fast-paced environment

Team collaboration

Performance competencies

Education

Bachelor's degree (preferred)

Tools

Qvidian

Microsoft Office

Job description

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies

Certified as a Great Place to Work®

Fortune Best Workplaces in Financial Services & Insurance

Proposal Specialist

PRIMARY PURPOSE : To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Reviews and responds to requests within the business development group.
• Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
• Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.
• Ensures security and integrity of all proposal documentation.
• Works collaboratively with the SMEs to ensure new requirements are identified and documented.
• Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
• Determines and maintains the timeline for each response to ensure that deadlines are met.
• Helps develop and maintain proposal best practices.
• Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization’s quality program(s).

QUALIFICATIONS

Bachelor's degree from an accredited college or university preferred.

Four (4) years of related experience or equivalent combination of education and experience required to include one (1) year of project management experience and one (1) year of proofing/editing experience. Experience with Qvidian software a preferred but not required.

Skills & Knowledge

• Strong grammar and proofreading skills
• Knowledge of appropriate software
• Good project management skills
• Good time management and organizational skills
• Good oral and written communication skills
• PC literate, including Microsoft Office products
• Ability to work in a fast paced high pressure environment
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental

Clear and conceptual thinking ability, excellent, judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work=related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical

Computer keyboarding, travel as required

Auditory/Visual

Hearing, vision and talking

The statements contained in this document are intended to describe the general nature and level of work being performed y the colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.