Proposal Specialist

HILGARTWILSON, LLC; Tampa (FL); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Proposal Specialist to join their Tampa office. In this dynamic role, you will coordinate and manage the development of proposals and statements of qualifications, collaborating closely with Project Managers and the project team. Your expertise in procurement processes and strong communication skills will be essential for assembling compelling proposals. This innovative firm offers a supportive work environment, emphasizing work-life balance and career advancement opportunities. Join a team that values personal and professional growth, and make a meaningful impact through your work.

Benefits

Company paid medical, dental, and vision coverage

Paid pregnancy disability leave

Short- and long-term disability insurance

Life insurance

Company-matched 401(k)/Roth

Paid time off including parental and military leave

Employee referral and professional license bonuses

Wellness program

Mentorship program

Ongoing philanthropic opportunities

Qualifications

• Over 5 years’ experience working at an A/E/C firm as a Proposal Coordinator.
• Strong writing and editing skills, detail-oriented and organized.

Responsibilities

• Coordinate and manage the marketing process and proposal development.
• Assist with searching for RFQ/RFPs through various procurement websites.

Skills

Microsoft Programs

Adobe Programs

Communication Skills

Relationship Management

Business Acumen

Detail-Oriented

Writing and Editing Skills

Education

5+ years experience in A/E/C firm

Tools

InDesign

Unanet/Cosential (CRM)

Job description

Overview

Colliers Engineering & Design is seeking a Proposal Specialist to work in our Tampa, FL office.

In this role, you will coordinate and manage the development of proposals and statements of qualifications and support major proposal pursuits. This includes working with Project Managers and the project team to gather appropriate material/information needed to meet the requirements of the RFP, assembling and packaging proposals/documents from inception through final product, working with marketing support and/or administrative personnel to facilitate contacting sub-consultants and/or teaming partners to assure all information is accurately provided.

Responsibilities

• Knowledge of procurement and RFP/SOQ processes.
• Coordinate and manage the marketing process, all pursuits from start to finish.
• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.
• Assist with searching for RFQ/RFPs through various procurement websites.
• Track, update, and report on pursuits of interest.
• Coordinate with subconsultants as needed.
• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.
• Keep an inventory of all marketing supplies for proposals and qualifications.
• Special Project Assignments as directed by Proposal Manager.

Qualifications

• Knowledge of Microsoft and Adobe programs.
• Relationship Management.
• Business Acumen.
• Communication skills.
• Program/Project Execution.
• InDesign experience preferred.
• Must be detail-oriented and organized.
• Over 5 years’ experience working at an A/E/C firm as a Proposal Coordinator.
• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.
• Strong writing and editing skills.
• Knowledge of Unanet/Cosential (CRM) a plus but not required.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!