Proposal Specialist

Colliers Engineering & Design; Tampa (FL); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is looking for a Proposal Specialist to join their Tampa office. In this dynamic role, you will coordinate the development of proposals and statements of qualifications, ensuring all materials meet RFP requirements. You will collaborate with Project Managers and marketing teams, manage the procurement process, and maintain important firm information. This position offers an opportunity to thrive in a supportive environment that values personal and professional growth. If you have a knack for organization and communication, apply today and help accelerate your success!

Benefits

Company-paid medical coverage

Dental and vision coverage

Paid pregnancy disability leave

Short- and long-term disability insurance

Life insurance

401(k)/Roth matching

Paid parental leave

Employee referral bonuses

Professional license bonuses

Education reimbursement

Qualifications

• Over 5 years of experience in proposal coordination at an A/E/C firm.
• Detail-oriented with strong writing and editing skills.
• Proficient in Microsoft programs and Adobe software.

Responsibilities

• Coordinate proposal development and manage RFP/SOQ processes.
• Maintain and update firm qualifications and marketing materials.
• Track and report on pursuits of interest and coordinate with subconsultants.

Skills

Microsoft Office Suite

Adobe Programs

Relationship Management

Communication Skills

Business Acumen

Project Execution

InDesign

Writing and Editing Skills

Unanet/Cosential (CRM)

Job description

Overview

Colliers Engineering & Design is seeking a Proposal Specialist to work in our Tampa, FL office.

In this role, you will coordinate and manage the development of proposals and statements of qualifications and support major proposal pursuits. This includes working with Project Managers and the project team to gather appropriate material/information needed to meet the requirements of the RFP, assembling and packaging proposals/documents from inception through final product, working with marketing support and/or administrative personnel to facilitate contacting sub-consultants and/or teaming partners to assure all information is accurately provided.

Responsibilities

• Knowledge of procurement and RFP/SOQ processes.
• Coordinate and manage the marketing process for all pursuits from start to finish.
• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.
• Assist with searching for RFQ/RFPs through various procurement websites.
• Track, update, and report on pursuits of interest.
• Coordinate with subconsultants as needed.
• Maintain and update Unanet/Cosential (CRM), including opportunities and qualifications.
• Keep an inventory of all marketing supplies for proposals and qualifications.
• Perform special project assignments as directed by the Proposal Manager.

Qualifications

• Knowledge of Microsoft and Adobe programs.
• Relationship management skills.
• Strong business acumen.
• Excellent communication skills.
• Experience in program/project execution.
• InDesign experience is preferred.
• Must be detail-oriented and organized.
• Over 5 years of experience working at an A/E/C firm as a Proposal Coordinator.
• Proficiency in Microsoft programs including Word, Excel, Outlook, Teams, and PowerPoint.
• Strong writing and editing skills.
• Knowledge of Unanet/Cosential (CRM) is a plus but not required.
• Ability to read, write, and understand English for comprehending written job-related communications and verbal instructions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. We are committed to providing a safe, comfortable work environment, opportunities for career advancement, and the chance to impact society through our projects and company-sponsored activities.

Our benefits include: company-paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid parental and military leave; employee referral and professional license bonuses; and a straight-time policy compensating exempt employees for billable hours exceeding 40 hours per week.

We foster an internal culture that supports personal and professional growth through education reimbursement, a resource for courses, mentorship programs, wellness initiatives, Women's Organization, and philanthropic opportunities.

Apply today to join our team of professionals and help you Accelerate Your Success!