Proposal Specialist

Albers Group; McKinney, Northern (TX, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Albers Aerospace is seeking a Proposal Specialist to craft compliant responses to government solicitations and collaborate with cross-functional teams. You will develop supporting graphics, tables, and appendices while ensuring consistency, compliance, and strong win themes across proposals.

The role emphasizes desktop publishing, editing, and coordinating schedules for small bid efforts. Travel may be required for occasional site meetings and briefs.

Qualifications

• Proven ability to write clear, compliant proposal content.
• Excellent editing and proofreading for grammar, layout, and consistency.
• Strong organizational and time-management skills in a fast-paced bid environment.

Responsibilities

• Create compliant, compelling responses for assigned proposal sections/topics.
• Produce graphics, charts, tables, and appendices to support proposals.
• Edit proposals for consistency, compliance, and win themes.
• Research data to support bid responses and maintain information libraries.
• Coordinate tasks on small bid teams and manage outlines/schedules for RFIs.

Skills

Attention to detail

Writing skills

Organizational skills

Communication skills

Cross-functional collaboration

Time management

Tools

MS Word

PowerPoint

Adobe Acrobat Pro

MS Excel

Job description

Our core competencies include systems engineering, program management, logistics, production support, aircraft maintenance, and aviation/aerospace services. We were founded in 2015 and since our establishment, we have been attracting the best talent in our fields of interest enabling us to provide cutting-edge solutions and support to our warfighters. We understand and provide expert consultation on weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs. We know defense and we know aircraft systems.

The Proposal Specialist supports the writing of responses to Requests for Proposals, Requests for Information and other federal, state, or international government requests.

Essential Job Functions:

• Create compliant, compelling responses for assigned proposal sections/topics.
• Create associated graphics, charts, tables, appendices, and other information in support of proposal development.
• Review and edit proposal responses for consistency, compliance, win theme incorporation, solution accuracy and other elements during regular and core team review cycles.
• Research relevant corporate, project, client and industry statistics and data in support of creating proposal responses.
• Analyze solicitation documents to create compliant outlines and schedules.
• Lead small bids teams on small solicitation efforts, such as RFI’s; coordinating outline, schedule, status meetings, review phases, support staff, and submission.
• Provide desktop publishing support as needed on small efforts such as RFI’s and post submission activities such as clarifications and BAFOs.
• Assist Proposal Managers with administrative tasks as assigned, such as SharePoint access and file management, scheduling updates, providing shell file updates and copies of past bids, and post to new sites, etc.
• Provides back up support to Proposal Managers on defined tasks.
• Research and gather information for bid teams.
• Follow-up with various persons as requested to understand progress on specific tasks.
• Work with proposal manager and writers to assist on potential library content coordination.
• Review and edit proposal responses for consistency, compliance, and other required elements.
• Assist in locating qualification content amongst past bids, library, and knowledge center.
• Develop and administer schedules and compliance requirements.
• Assist with tasks, reports, administrative needs, and other projects for the VP and Director of Business Development and other senior staff.
• Perform other duties as required.

Schedule:

M-F, 8-5 -Central Time. Ability to work after hours during the week and weekends, as the workload requires.

Note:

The duties and responsibilities described on this document are not necessarily a comprehensive list and additional tasks may be assigned to the employee from time to time; and the scope of the job may change as necessitated by business demands.

Required Qualifications:

• Minimum 2 years’ experience with Government solicitations
• Advanced desktop publishing skills in MS Word, PowerPoint, and use of Adobe Acrobat Pro; standard skills in MS Excel
• Proven ability to give extreme attention to detail
• Excellent organizational, writing, communication skills
• Some travel may be required (up to 10-15%)
• Proven ability to interact professionally across organizational staff and executives

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• CONUS travel will be required from time to time

Reasonable Accommodations

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Albers Aerospace is an Equal Opportunity Employer and does not discriminate. All employment decisions are based upon qualifications, merit, and business need.