Proposal Production Coordinator

Partner ESI; Lombard (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Partner ESI is searching for a Proposal Production Coordinator / Designer to support their proposal and marketing teams. This full-time role emphasizes strong document design, communication skills, and collaboration within a dynamic environment. Ideal candidates will have a background in English or Communications and proficiency in software like Microsoft Office and Adobe Acrobat, alongside enthusiasm for creating effective proposal content.

Benefits

Health insurance

Dental insurance

Vision insurance

Vacation and sick time

401(k) plan with company match

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field.
• Advanced skills in Microsoft Office and Adobe Acrobat.
• Experience with CRM databases is a plus.

Responsibilities

• Assist proposal and sales team with high-quality proposals and marketing materials.
• Collaborate to develop visually appealing proposal documents and graphics.
• Support Proposal Managers with research and content development.

Skills

Document design

Writing

Communication

Graphic design

Education

Bachelor’s degree in English, Communications, Marketing

Tools

Microsoft Office

Adobe Acrobat

Adobe Design Suite

Job description

PARTNER offers full-service engineering, environmental, and energy consulting, and due diligence services throughout the Americas, Europe, and around the globe. As a leading firm in the Commercial Real Estate (CRE) industry, we have 1200+ employees in more than 40 offices. We want to be the best home for talented professionals in our field! We know that if we hire the best and the brightest, the clients will come, and we will continue to build our company. Our internally focused mission has led to Partner being recognized on ENR’s Top 500 Design Firms List, Inc. 5000’s Fastest-Growing Private Companies in America, and Zweig’s Best Firms to Work For. Our entrepreneurial environment is one where each person can have an impact. Check out this role and join our team of talented people!

Learn more about Partner at.

SUMMARY :

Partner is seeking a Proposal Production Coordinator / Designer with excellent document design and publishing skills to work full time with our proposal team.Join the s of a market-leading engineering and environmental firm where you will work in an energetic, fast-paced, and fun environment!

Help our growing marketing and proposal teams by assisting our proposal managers and marketing staff by supporting their efforts toward creating custom content, proposals, and qualifications materials that convey a clear and compelling “Why Partner” message. A desired candidate is an excellent visual / design format creator and highly skilled in Microsoft Office and Acrobat, with good writing and communication skills; process and detail oriented; a strong team player willing to help, collaborate, and take lots of initiative; and has experience in performing similar roles for professional engineering, environmental, construction, or related companies. This is a permanent position with the potential for growth.

ESSENTIAL DUTIES & TASKS

• Assist our proposal and sales team with format and delivery of high-quality proposals, presentations, and marketing materials using Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and in some cases, Adobe Suite.
• Collaborate with the proposal team to develop visually appealing and effective proposal documents, including proposal graphical elements such as flow and organizational charts, illustrations, covers, and proposal layout designs.
• Completion of vendor registration forms, which may include company policies and procedures. Maintain a database of corporate policies for inclusion in vendor registration and proposal responses
• Support our Proposal Managers during the proposal process with other tasks as needed that may include gathering information, researching / drafting applicable project experience, and staff resume drafts and updates.
• Participate in weekly staff meetings as well as our RFP kickoff and status calls with our Proposal Managers and assist with developing or gathering content or information as requested.
• Assemble proposal responses to Request for Proposals, prepare Statements of Qualifications, complete vendor approval questionnaires, and fulfill other qualifications / sales support requests.
• Support graphic design / layout requests of marketing or proposal content and company collateral or templates. Assist in the creation and maintenance of associated illustrations, graphics, and templates.
• Perform other duties assigned as workload and capabilities allow.
• Occasional travel may be required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Have strong writing, grammatical, visual / graphic, and verbal communication skills, with the ability to grasp and communicate technical concepts in a clear manner.
• Possess a strong work ethic, detailed-oriented, organized, and methodical.
• Take a proactive problem-solver approach with the ability to take initiative and work independently.
• Demonstrate a passion for efficiency but not at the sacrifice of quality.
• Project professionalism in person, on the phone, and in email communications.
• Show a willingness and ability to carry out instructions and tasks as assigned.
• Open to changing priorities and multi-tasking.
• Able to adjust to a flexible schedule when required to meet deadlines and work in a deadline-oriented environment.
• Dependable with the ability to work in a collaborative team environment with minimum supervision.

QUALIFICATIONS

• Bachelor’s degree in English, Communications, Marketing, or commensurate professional experience.
• Advanced skills in Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams) and Adobe Acrobat.
• Proficiency in Adobe Design Suite, or other graphics software for advanced visual presentation is a plus.
• Experience with CRM databases (Microsoft, Salesforce, other) is a plus.

PHYSICAL REQUIREMENTS

• Must be able to read, write, speak, and comprehend English.
• Must be able to communicate clearly in person and over the telephone.
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen.
• Must be able to sit at a desk for long periods of time at a desk.

COMPENSATION

Salary range : $21 to $26. This is what we reasonably expect to pay for the role

The pay scale for this role considers a wide range of factors when making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, and other business and organizational needs. Please note, the disclosed pay scale estimate has not been adjusted for the applicable geographic location where the position may be filled.

You may also be eligible to participate in a discretionary incentive bonus program which is dependent on various factors, including, but not limited to individual and organizational performance.

BENEFITS

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

We will consider qualified applicants who have criminal histories in a manner consistent with the law.

It is Partner Engineering and Science, Inc’s (The Company) policy to provide equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.

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