Proposal & Marketing Coordinator

Smoot Construction Company of Washington DC; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Smoot Construction Company of Washington, DC is seeking a Proposal & Marketing Coordinator to support marketing communications, proposals, and outreach initiatives. You will coordinate pursuit content, maintain templates, and develop digital and print materials to showcase projects and brand story.

The ideal candidate will have a 3+ year background in proposal/marketing within AEC, with strong InDesign and PowerPoint skills, and excellent collaboration and organizational abilities.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business Administration, Construction Management, or related field.
• Minimum of 3 years of proposal and/or marketing experience within the AEC industry.
• Experience with delivering RFQ/RFP responses and the proposal lifecycle from kickoff through submission.
• Strong design, editing, proofreading, visual communication, and document production skills.
• Proficiency with Adobe Creative Suite, particularly InDesign, and Microsoft PowerPoint.
• Strong organizational and project management skills with the ability to manage multiple deadlines and priorities.
• Excellent attention to detail, communication, and collaboration skills.
• Experience with SharePoint, WordPress, HubSpot, CRM, or proposal management platforms preferred.
• Familiarity with public-sector procurement processes preferred.

Responsibilities

• Format, and design compelling, compliant proposal and presentation materials.
• Collaborate with Preconstruction/Estimating, Operations, and other team members to develop pursuit content and supporting materials.
• Maintain proposal templates, resumes, project information, graphics, content libraries, and other marketing resources.
• Develop digital and print marketing materials, including project sheets, presentations, social media content, internal communications, and company collateral.
• Maintain brand standards and support storytelling that highlights SmootDC's projects, people, capabilities, and community impact.
• Support client presentations, marketing campaigns, events, career fairs, community outreach, and workforce development initiatives.
• Successfully perform other duties as assigned.

Skills

Proposal development

Marketing campaigns

Brand storytelling

Editing

Project management

Content creation

Communication

Collaboration

Attention to detail

Education

Bachelor's degree in Marketing, Communications, Business Administration, Construction Management, or related field

Tools

Adobe InDesign

PowerPoint

SharePoint

WordPress

HubSpot

CRM

Job description

Position Summary: Smoot Construction Company of Washington, DC (SmootDC) is a construction management, design-build, and general contracting firm headquartered in Washington, DC, with offices in Boston, Massachusetts, and Ohio. For more than 55 years, SmootDC has delivered significant construction projects throughout the greater Washington region, including historic federal building renovations, K-12 schools, libraries, public spaces, and community facilities.

The Proposal & Marketing Coordinatorsupports SmootDC's Marketing, Business Development, and Community Outreach efforts. This role coordinates proposal and pursuit production while supporting marketing communications, brand initiatives, presentations, events, and outreach activities.

Primary Duties and Responsibilities

• Format, and design compelling, compliantproposaland presentation materials.
• Collaborate with Preconstruction/Estimating, Operations, and other team members to developpursuitcontent and supporting materials.
• Maintain proposal templates, resumes, project information, graphics, content libraries, and other marketing resources.
• Develop digital and print marketing materials, including project sheets, presentations, social media content, internal communications, and company collateral.
• Maintain brand standards and support storytelling that highlights SmootDC's projects, people, capabilities, and community impact.
• Support client presentations, marketing campaigns, events, career fairs, community outreach, and workforce development initiatives.
• Successfully perform other duties as assigned.

Ideal Skills, Certifications, and Experience

• Bachelor's degree in Marketing, Communications, Business Administration, Construction Management, ora relatedfield.
• Minimum of 3 years of proposal and/or marketing experience within thearchitecture, engineering, and construction (AEC) industry.
• Experiencewith deliveringRFQ/RFP responses and theproposallifecycle from kickoff through submission.
• Strongdesign,editing, proofreading, visual communication, anddocument-productionskills.
• Proficiencywith Adobe Creative Suite, particularly InDesign, and Microsoft PowerPoint.
• Strong organizational and project management skills with the ability to manage multiple deadlines and priorities.
• Excellent attention to detail, communication, and collaboration skills.
• Experience with SharePoint, WordPress, HubSpot, CRM, or proposal management platforms preferred.
• Familiarity withpublic-sectorprocurement processes preferred.

Physical Demands and Working Conditions

At Smoot Construction, we value the health and safety of all our team members. Below are the working requirements and environment for this role:

• Ability to effectively communicate and exchange information with diverse groups of people and use standard office equipment and technology withproficiency.
• Ability to perform work requiring extended periods of computer use and attend meetings, events, project sites, and other business locations asrequired, with or without accommodation.

Smoot Construction Company of Washington, DC (SmootDC) is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application and job performance procedures.