Proposal & Marketing Coordinator

Fehr & Peers; Pasadena (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) with matching

Flexible Spending Accounts

Commuter Benefits

Paid Vacation

Paid Holidays

Paid Sick Leave

Parental Leave (8 weeks)

Mentoring and Career Development

R&D group participation

Job summary

Fehr & Peers is seeking a Proposal & Marketing Coordinator to join our transportation consulting team. You will work closely with project managers, principals, and marketing professionals to craft standout proposals and marketing materials.

This role offers growth opportunities and sits in multiple CA offices including Pasadena and Orange County, with potential in Phoenix. Strong writing, editing, and design skills are essential for success in this position.

Qualifications

• Strong writing, editing, grammar, and verbal communication skills.
• Ability to manage multiple tasks and deadlines while maintaining professionalism and attention to detail.

Responsibilities

• Oversee the coordination of marketing efforts from pre-RFP release to time of submittal (proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings).
• Collaborate with project managers, senior management, and other staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet deadlines.
• Manage the proposal process and ensure proposals comply with RFP/RFQ instructions and requirements.
• Coordinate information from internal clients, external consultants, and other team members for proposals and presentations.
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations.
• Use brand guidelines and design resources to create graphics and copy for marketing pursuits.
• Work with business development leaders to coordinate strategic materials and communications.

Skills

Strong writing

Editing

Communication

Multitasking

Tools

MS Office

Adobe Acrobat

Illustrator

InDesign

Photoshop

Job description

Fehr & Peers is looking for a Proposal & Marketing Coordinator to join our team! We are passionate about improving communities and driving innovation in transportation consulting. In this role, you’ll work closely with project managers, principals, and other marketing professionals to create standout proposals and other marketing materials. You’ll also connect with marketing peers within our company and with our external partners. We want someone with an entrepreneurial spirit, a love for creating compelling content, and a commitment to quality. This is a great opportunity for personal and professional growth. This role can sit out of our Pasadena, CA, Orange County, CA, or Phoenix, AZ offices. Join us and make an impact on the future of transportation.

Responsibilities

• Oversee the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetingsabout business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Manage the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructionsand requirements
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
• Use our company’s brand style guide and design resources to create attractive, effective graphics and copy for marketing pursuits that stand out in competitive pursuits
• Work with key business development leaders to coordinate strategic materials and other communications

Qualifications

• 3-7 years of experience
• Strong writing, editing, grammar, and verbal communication skills
• Ability to manage multiple tasks and deadlines while maintaining professionalism and exceptional attention to detail
• Strong work ethic and commitment to excellence
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Experience in graphic design and template management
• Proficiency in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required
• Experience within the A/E/C industry is preferred, but not required
• Knowledge of Deltek Vantagepoint is preferred, but not required
• A portfolio demonstrating your visual design capabilities is requested, but not required

Benefit Highlights:

• Medical, Dental, Vision, Life and Disability Insurance.
• 401(k) Plan with matching and profit sharing.
• Flexible Spending Accounts.
• Commuter Benefits.
• Paid Vacation, holidays and sick leave.
• 8 weeks of Paid Parental Leave.
• Mentoring and Career Development programs.
• Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO:

Fehr & Peers is an Equal Opportunity Employer committed to providing a workplace free from discrimination and harassment. We recruit, hire, develop, and promote employees based on qualifications, merit, and business needs. We do not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, disability, genetic information, veteran or military status, marital status, or any other characteristic protected by applicable federal, state, or local law.

We value the unique experiences, perspectives, and contributions of our employees and are committed to creating an environment where everyone can thrive.

Nondiscrimination:

Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Placement within the stated pay range will be determined based upon education, experience, location, and qualifications.