Proposal Coordinator

Fehrandpeers; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with match

Flexible Spending Accounts

Commuter benefits

Paid vacation & holidays

Paid parental leave

Mentoring program

R&D group participation

Job summary

Fehr & Peers is seeking a Proposal Coordinator in Seattle to craft high-quality proposals that address client needs and to guide documents from pre‑RFP through submittal. You’ll collaborate with project managers, principals, and marketing professionals to plan, draft, edit, and present qualifications and proposals.

The role demands managing multiple deadlines with an entrepreneurial mindset and a strong commitment to quality and clarity.

Qualifications

• 3+ years of proposal coordination experience; 2+ years with WA state public sector clients preferred.
• Experience with Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred.
• Enjoys fast-paced deadlines with strong organization and attention to detail.
• Strong writing, editing, grammar, and verbal communication skills.
• Proficient in Word, Excel, PowerPoint and Adobe Acrobat.
• Demonstrates work ethic and commitment to excellence.
• Interest in graphic design and writing; AI-assisted tools welcome.
• A portfolio demonstrating visual design capabilities is encouraged.

Responsibilities

• Coordinate marketing efforts from pre-RFP to submittal, including proposals and interview prep.
• Collaborate with project managers, senior management, and staff to plan and produce qualifications, proposals, and presentations.
• Ensure proposals comply with RFP/RFQ instructions and requirements.
• Coordinate information from internal colleagues and external partners for proposals and materials.
• Review, draft, write, edit, and proofread content for qualifications, proposals, and presentations.
• Research, monitor, and track potential project opportunities and procurement opportunities.
• Use brand guidelines and design resources to create graphics for marketing pursuits.
• Update databases of project opportunities, descriptions, resumes, references, and qualification materials.

Skills

Proposal coordination experience

Writing and editing

Verbal communication

Organization & time management

Graphic design interest

AI-assisted tools

Tools

Adobe Creative Suite

Illustrator

InDesign

Photoshop

Microsoft Office

Adobe Acrobat

Job description

Fehr & Peers is seeking a Proposal Coordinator to join our team of professionals passionate about improving communities and contributing to driving innovation in the transportation consulting industry. In this role, you'll work closely with project managers, principals, and other marketing and business services professionals. Your primary responsibility will be crafting high-quality proposals that address client needs. Through close collaboration, you’ll make sure our proposals are polished and stand out to help us win competitive pursuits.

You'll also have the opportunity to collaborate with fellow marketing professionals within our company, as well as external teaming partners. This role provides a platform for personal and professional growth, allowing you to make a meaningful impact on both your own career path and the development of your peers. We're looking for someone with an entrepreneurial mindset, a commitment to quality, a proven history of operating under multiple deadlines, and a genuine enthusiasm for creating compelling content.

Prior experience with the Architectural and Engineering (A/E) industry proposal process is preferred, but not required. This position is based in our Seattle office, and regular in-office presence is required to support collaboration with the local team. We offer a flexible hybrid work environment that supports collaboration, professional growth, and work-life balance while meeting project and team needs.

Responsibilities

• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Coordinate the receipt of necessary information from internal colleagues and external teaming partners to include in proposal and presentation materials
• Review and draft content (writing, editing, proofreading) for qualifications, proposals, and presentations
• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials

Qualifications and Skills

• 3+ years of proposal coordination experience. The ideal candidate will have a minimum of 2 years working with Washington State public sector clients, agencies, and procurement processes
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) strongly preferred, but not required
• Enjoys the pace and challenge of managing multiple deadlines and concurrent pursuits, bringing organization, adaptability, and attention to detail to every assignment
• Effective writing, editing, grammar, and verbal communication skills
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Strong work ethic and commitment to excellence
• Motivated to learn and develop skills in graphic design and writing
• Willingness to learn and apply AI-assisted tools
• A portfolio demonstrating your visual design capabilities is requested as part of the application but not required.

Benefit Highlights:

• Medical, Dental, Vision, Life and Disability Insurance.
• 401(k) Plan with matching and profit sharing.
• Flexible Spending Accounts.
• Commuter Benefits.
• Paid Vacation, holidays and sick leave.
• 8 weeks of Paid Parental Leave.
• Mentoring and Career Development programs.
• Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an Equal Opportunity Employer committed to providing a workplace free from discrimination and harassment. We recruit, hire, develop, and promote employees based on qualifications, merit, and business needs. We do not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, disability, genetic information, veteran or military status, marital status, or any other characteristic protected by applicable federal, state, or local law.

We value the unique experiences, perspectives, and contributions of our employees and are committed to creating an environment where everyone can thrive.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.