Proposal & Marketing Coordinator

Fehr & Peers; Orange (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Plan with matching

Paid Parental Leave

Career Development

Job summary

Fehr & Peers seeks a Proposal & Marketing Coordinator to lead the creation and coordination of proposals and marketing materials. You will work with project managers, principals, and marketing colleagues to craft compelling content and polished submissions across multiple offices, including Pasadena, Orange County, and Phoenix.

Ideal candidates bring 3–7 years of experience, strong writing skills, and proficiency in MS Office and Adobe Acrobat, with graphic design flair a plus.

Qualifications

• 3-7 years of experience required in proposals or marketing coordination.
• Strong writing, editing, grammar, and verbal communication.
• Ability to manage multiple tasks and deadlines with attention to detail.
• Proficiency in Microsoft Office and Adobe Acrobat; graphic design experience is a plus.

Responsibilities

• Coordinate marketing efforts from pre-RFP release to submittal (proposals, interview prep, pre-bids, resume updates, qualification development, weekly pursuit meetings).
• Collaborate with project managers and senior staff to plan and produce qualifications, proposals, and presentations.
• Ensure proposals comply with RFP/RFQ submission instructions and requirements.
• Coordinate information from internal/external sources for proposal materials.
• Contribute to content development (writing, editing, proofreading) for materials.
• Create graphics and copy using brand guidelines to stand out in competitive pursuits.
• Coordinate strategic materials with key business development leaders.

Job description

Fehr & Peers is looking for a Proposal & Marketing Coordinator to join our team! We are passionate about improving communities and driving innovation in transportation consulting. In this role, you’ll work closely with project managers, principals, and other marketing professionals to create standout proposals and other marketing materials. You’ll also connect with marketing peers within our company and with our external partners. We want someone with an entrepreneurial spirit, a love for creating compelling content, and a commitment to quality. This is a great opportunity for personal and professional growth. This role can sit out of our Pasadena, CA, Orange County, CA, or Phoenix, AZ offices. Join us and make an impact on the future of transportation.

Responsibilities

• Oversee the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetingsabout business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Manage the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructionsand requirements
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
• Use our company’s brand style guide and design resources to create attractive, effective graphics and copy for marketing pursuits that stand out in competitive pursuits
• Work with key business development leaders to coordinate strategic materials and other communications

Qualifications

• 3-7 years of experience
• Strong writing, editing, grammar, and verbal communication skills
• Ability to manage multiple tasks and deadlines while maintaining professionalism and exceptional attention to detail
• Strong work ethic and commitment to excellence
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Experience in graphic design and template management
• Proficiency in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required
• Experience within the A/E/C industry is preferred, but not required
• Knowledge of Deltek Vantagepoint is preferred, but not required
• A portfolio demonstrating your visual design capabilities is requested, but not required

$75,000 - $100,000 a year

Placement within the stated pay range will be determined based upon education, experience, location, and qualifications.

Benefit Highlights:

Medical, Dental, Vision, Life and Disability Insurance.

401(k) Plan with matching and profit sharing.

Flexible Spending Accounts.

Commuter Benefits.

Paid Vacation, holidays and sick leave.

8 weeks of Paid Parental Leave.

Mentoring and Career Development programs.

Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an Equal Opportunity Employer committed to providing a workplace free from discrimination and harassment. We recruit, hire, develop, and promote employees based on qualifications, merit, and business needs. We do not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, disability, genetic information, veteran or military status, marital status, or any other characteristic protected by applicable federal, state, or local law.

We value the unique experiences, perspectives, and contributions of our employees and are committed to creating an environment where everyone can thrive.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.