Proposal Manager - Marketing

LJA Engineering, Inc.; Florida; Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Generous Time Off

Comprehensive Benefits

Education Support

Tuition Reimbursement

Referral Bonuses

Community Impact

Professional Development

Career Growth

Fun Culture

Job summary

LJA Engineering, Inc. is seeking a Proposal Manager in the Marketing department to lead our proposal development efforts, write and coordinate responses, and ensure timely submittals. You will supervise staff, manage schedules, and drive cross-functional collaboration with legal, accounting, and other departments.

The role requires a bachelor’s degree in a related field, strong InDesign skills, and 7+ years of marketing for professional services. ESOP culture and growth opportunities await.

Qualifications

• AEC industry experience.
• 7+ years in marketing of professional services.
• Advanced proficiency in InDesign.
• Excellent verbal and written skills.
• Strong leadership with ability to motivate the team.
• Ability to multi-task and manage multiple deliverables.

Responsibilities

• Lead technical writing and proposal drafting, submittals, and related marketing materials.
• Manage assigned staff and coordinate inputs and reviews.
• Maintain and drive the proposal schedule to meet deadlines.
• Liaise with Legal, Accounting, and Marketing to improve communications for proposals.
• Guide and motivate the proposal team to deliver high-quality responses under pressure.

Skills

Leadership

Written communication

Verbal communication

Multi-tasking

Education

Bachelor’s degree (English, Marketing, Communications, Business Admin or related)

Certifications in Proposal Management (preferred)

Tools

InDesign

Job description

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands‑on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

As a Proposal Manager at LJA in our Marketing department, you will be responsible for managing team efforts to prepare responses, submittals, and proposals, and conducting other marketing activities related to specific targets or prospects as needed. Responsible for proposal development (e.g., written, oral, demonstrations), including maintaining schedules, organizing resources, coordinating inputs and reviews, ensuring proposal strategy implementation, ensuring compliance, resolving internal team issues, and providing process leadership.

A TYPICAL DAY MIGHT INCLUDE:

• Leading the efforts on technical writing, proposal drafting, proposal submittal, interview prep, and related marketing materials
• Managing assigned staff and assisting team efforts to prepare responses
• Creating and maintaining the proposal schedule to ensure deadlines are met
• Managing Assignments on Proposal Assignments Planner
• Managing proposal opportunities, updating pursuit spreadsheets, and proposal logs for various sectors
• Serving as liaison between Legal, Accounting, and Marketing for improving marketing communication and providing representation during internal projects
• Interacting with all levels within the firm to ensure successful completion of proposals
• Managing marketing activities related to specific targets or prospects
• Writing or verbalizing the areas of expertise within the company for promotional materials, proposals, and presentations
• Guiding and motivating the proposal team, delegating tasks effectively, and managing emotions to foster a positive and productive work environment, especially under pressure.
• Addressing challenges during the proposal development process with creative and effective solutions, ensuring smooth progress even when faced with last-minute changes or gaps in information.

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Bachelor’s degree in English, Marketing, Communications, Business Administration, or related field.
• Certifications in Proposal Management (preferred)

REQUIRED QUALIFICATIONS:

• AEC industry experience
• 7+ years of experience in the marketing of professional services
• Advanced Proficiency in InDesign
• Excellent verbal and written skills
• Strong leadership skills with the ability to motivate and inspire the team
• The ability to multi-task and manage multiple deliverables in an efficient manner is necessary for this position

LEVEL UP WITH LJA

At LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.