Proposal Manager (Federal Contracting)

Otoe Missouria Group; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

OMG Federal is seeking a Proposal Manager to lead and manage the development of high-quality federal proposal responses in a remote capacity. You will coordinate with Business Development, operations, SMEs, executives, and pricing to ensure compliant, timely submissions across RFPs, RFIs, and sole-source opportunities.

The role demands strong federal contracting experience, exceptional technical writing, and disciplined risk management.

Qualifications

• Experience managing federal proposal responses across RFPs, RFQs, RFIs and sole-source opportunities.

Responsibilities

• Manage proposal development from qualification through submission, debriefs, and lessons learned.
• Collaborate with Business Development, operations, SMEs, executives, teaming partners, and pricing to produce compliant, compelling submissions.
• Review solicitations, create and maintain compliance matrices, outlines, schedules, responsibilities, and checklists.
• Lead kickoff meetings, color-team reviews, status meetings, and submission readiness reviews.
• Oversee proposal calendars, production schedules, deadlines, review cycles, and approvals.
• Develop, edit, and integrate content including management approaches, narratives, summaries, staffing, transitions, and past performance.
• Ensure responses comply with instructions, criteria, page limits, formatting, and customer expectations.
• Coordinate resumes and attachments aligned with labor categories and roles.
• Support development of RFP/RFQ/RFI and other federal proposals.
• Maintain bid/no-bid information, opportunities status, risks, action items, and gaps.

Skills

Federal proposal management

Proposal coordination

Capture support

Technical writing

Editing & proofreading

Documentation production

Oral and written communication

Project management

MS Office proficiency

Team collaboration

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Career Opportunities with Otoe Missouria Group

A great place to work.

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

OMG Federal is a family of companies owned by the Otoe Missouria Group, (OMG), a tribally owned business dedicated to delivering high-quality solutions across a range of industries. Our companies support federal, commercial, and tribal clients with expert program management, project oversight, and numerous other services.

We are seeking a highly organized, energetic, and accountable Proposal Manager to lead and manage the development of high-quality federal proposal responses. This remote role is ideal for a self-starter who can manage multiple priorities, pivot quickly as requirements and capture strategies evolve, and work closely with Business Development to help the company achieve its fiscal-year growth goals.
The Proposal Manager will manage the full proposal lifecycle for Requests for Proposals (RFPs), Requests for Information (RFIs), Sources Sought notices, task-order opportunities, and sole-source proposals. The successful candidate will bring strong federal contracting experience, excellent technical and business writing skills, a disciplined approach to compliance and risk management, and the ability to coordinate contributors across a fast-moving small-business environment.

Key Responsibilities

• Manage proposal development from opportunity qualification and bid/no-bid evaluation through submission, debriefing, and lessons learned.
• Partners closely with Business Development, operations, subject-matter experts, executives, teaming partners, and pricing personnel to develop compliant, compelling, and timely submissions.
• Review solicitations and customer requirements; create and maintain compliance matrices, proposal outlines, proposal schedules, responsibility assignments, and submission checklists.
• Organize and lead proposal kickoff meetings, color-team reviews, status meetings, and final submission readiness reviews.
• Manage proposal calendars, production schedules, internal deadlines, review cycles, approvals, and deliverables to ensure on-time submission.
• Develop, edit, and integrate proposal content, including management approaches, technical narratives, executive summaries, staffing plans, transition plans, past performance, and corporate experience.
• Ensure proposal responses are fully compliant with solicitation instructions, evaluation criteria, page limitations, formatting requirements, submission requirements, and customer expectations.
• Coordinate the preparation and formatting of key personnel resumes, including alignment with labor categories, minimum qualifications, solicitation requirements, and proposed roles.
• Support development of RFP, RFQ, RFI, Sources Sought, sole-source, task-order, and other federal proposal responses.
• Maintain accurate and transparent bid/no-bid information, opportunity status, proposal risks, action items, assumptions, gaps, and decision documentation.
• Identify proposal, schedules, staffing, teaming, pricing, compliance, and competitive risks; elevate concerns early and recommend practical mitigation strategies.
• Research and monitor federal contracting opportunities through SAM.gov, GSA eBuy, agency procurement portals, contract vehicles, and other relevant sources.
• Develop concise opportunity and capture reports that identify solicitation details, customer needs, contract vehicle, set-aside status, estimated value, key dates, incumbent information when available, competitive considerations, and recommended next actions.
• Use GovDash or comparable AI-enabled tools to support opportunity identification, solicitation analysis, capture planning, compliance reviews, and proposal development.
• Support capture and business-development efforts by researching target agencies, customers, procurement trends, incumbents, competitors, and upcoming recompetes.
• Maintain proposal templates, boilerplate, past-performance files, resume libraries, compliance tools, and lesson-learned materials to improve proposal quality and efficiency.
• Work in step with Business Development and company leadership to maintain a qualified pipeline and advance opportunities that align with OMG Federal's strategic objectives.

Required Qualifications

• A high school diploma is required; a bachelor's degree in a related field is strongly desired.
• Five (5) to seven (7) years of experience in federal proposal management, proposal coordination, capture support, business development is required.
• Required experience supporting federal proposals for government agencies, including responses to RFPs, RFQs, RFIs, Sources Sought notices, task orders, and/or sole-source requirements.
• Demonstrated experience developing proposal schedules, compliance matrices, outlines, content assignments, review plans, and submission checklists.
• Strong technical writing, editing, proofreading, and document-production capabilities.
• Experience coordinating multiple contributors and managing competing priorities in a deadline-driven environment.
• Knowledge of federal solicitation structures, proposal instructions, evaluation criteria, and compliance requirements.
• Experience preparing, reviewing, or formatting key personnel resumes and other required proposal attachments.
• Strong oral and written communication skills, including the ability to communicate status, risks, gaps, and recommendations candidly and professionally.
• Proven ability to manage sensitive or changing information with complete accuracy, transparency, discretion, and accountability.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Ability to work independently in a remote environment while maintaining strong communication and responsiveness across the proposal team.

Preferred Qualifications

• Experience supporting a small business, Tribal enterprise, Alaska Native Corporation, or Tribal 8(a) federal contractor.
• Familiarity with Small Business Administration 8(a) and HUBZone programs.
• Experience using SAM.gov, GSA eBuy, and other government procurement portals to identify and evaluate opportunities.
• Experience using GovDash, AI-enabled proposal tools, or similar technology to enhance capture, research, solicitation analysis, and proposal development.

Equal Opportunity Employer

OMG Federal is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law.