Proposal Manager - Europe

Veeva Systems, Inc.; San Francisco (CA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Annual charitable allocations

Fitness reimbursement

Work anywhere

Job summary

Veeva Systems, Inc. is seeking an experienced Proposal Manager to drive end-to-end RFP/RFI responses for European and global customers.

You will partner with the Europe Sales organization and coordinate contributions from Sales, Solution Consulting, Professional Services, and IT Security to craft compelling narratives. The role requires strong writing skills, a track record in B2B SaaS proposals, and the ability to lead and coordinate multiple projects across time zones in a fast-paced

Qualifications

• Bachelor’s degree or equivalent work experience.
• 5+ years of experience managing complex RFP/RFI proposal responses in a fast-paced B2B SaaS environment.
• International business experience and an ownership mindset with ability to support global operations across diverse time zones.
• Strong written and oral communication skills in English.

Responsibilities

• Project manage all RFP/RFI activities from receipt through final submission, ensuring on-time, high-quality deliverables.
• Coordinate contributions from cross-functional teams (Sales, Solution Consulting, Professional Services, Product, IT Security, etc.) to develop winning responses.
• Lead internal alignment calls and check-point discussions to understand customer needs, scope, differentiators, and timelines.
• Draft response deliverables, manage workflows, and conduct quality checks for accuracy, clarity, and compliance.
• Handle multiple proposal assignments and other team projects, consistently meeting deadlines.

Skills

English proficiency

Project management

Cross-functional collaboration

Ownership mindset

Time zone flexibility

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Responsive

Qvidian

Loopio

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

Veeva is looking for an experienced Proposal Manager to drive winning responses for our innovative life sciences solutions! You will be a critical partner to the Veeva Europe Sales organization. You’ll project manage the end-to-end proposal lifecycle, collaborating with top experts to craft compelling narratives and responses to RFP/RFI questionnaires that resonate with European and global customers. If you're a results-oriented proposals pro with a leadership mentality, this is your opportunity to make a significant impact in a collaborative environment.

What You'll Do

• Project manage all RFP/RFI activities from initial receipt through final submission, utilizing Responsive and other enterprise tools to ensure on-time and high-quality deliverables
• Effectively coordinate contributions from cross-functional teams (Sales, Solution Consulting, Professional Services, Product, Strategy, IT Security, etc.) to develop winning responses
• Lead internal response team alignment calls and check point discussions to understand customer needs, confirm scope, identify key differentiators, and guide the team on assignments and timelines
• Draft response deliverables, manage project workflows, and conduct thorough quality checks (including formatting, proofreading, and editing of all proposal deliverables) to ensure accuracy, clarity, compliance, and a polished appearance
• Effectively handle a workload that includes multiple proposal assignments and other team projects, consistently meeting deadlines

Requirements

• Strong written and oral communication skills in English
• 5+ years of experience managing complex RFP/RFI proposal responses within a fast-paced B2B SaaS technology environment
• Bachelor’s degree or equivalent work experience
• International business experience and an ownership mindset, flexible to support global operations across diverse time zones
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), including advanced use of Styles in Word. Expert formatting, editing, and proofreading skills

Nice to Have

• Experience using RFP/Strategic Response Management tools (e.g., Responsive, Qvidian, or Loopio)
• Experience in life sciences proposals
• APMP Foundation Certification
• Fluency in one or multiple European languages (Spanish, German, Italian, French)

Interviewing with Veeva

We value your time and believe in a transparent hiring process. Here is the process you can expect.

• Follow the application process and submit your resume.
• Within 3 days, you will receive a link to a personality assessment administered by a third party.
• Once you complete the assessment, our team will review your full application package and follow up via email with our decision.
• If moving to the interview stage, the process is as follows:
  1. A conversation with the hiring manager
  2. A practical case exercise
  3. A final conversation with our group's Senior Leader.
• Once all interviews are complete, the manager will be in touch with a final decision.

Perks & Benefits

• Annual allocations for charitable contributions
• Fitness reimbursement
• Work anywhere

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

As an equal opportunity employer, Veeva is committed to fostering a culture of inclusion and growing a diverse workforce. Diversity makes us stronger. It comes in many forms. Gender, race, ethnicity, religion, politics, sexual orientation, age, disability and life experience shape us all into unique individuals. We value people for the individuals they are and the contributions they can bring to our teams.

If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [e-mail].