Proposal Manager

LeadStack Inc.; United States; Remote; USD 40,000 - 57,000; Full time

Job summary

LeadStack Inc. is seeking a remote RFx Bid Manager to own end-to-end bid management for public sector proposals. This role oversees the lifecycle from documentation intake to final submission, coordinating with SMEs and ensuring compliant, compelling responses.

The position requires 5+ years in proposal development, proficiency with Salesforce, MS Office, and Google Workspace, and the ability to work across AMER and APAC time zones. Contract is 6 months, with pay at $35/hr on W2.

Qualifications

• Must have 5+ years in proposal development / bid management.
• Experience running bids independently through the entire lifecycle.
• Proficient in coordinating with SMEs and scheduling calls.

Responsibilities

• Be a subject matter expert for processes unique to the public sector RFx/bid responses.
• Lead bid management and content development for tenders, RFIs, RFPs across SaaS/PaaS offerings for public sector, education, nonprofits.
• Support large-scale RFx efforts with cross-functional teams and multiple bidders.
• Participate in opportunity analysis and Go/No Go decisions.
• Develop bid/response plans and schedules for all bid phases with tight deadlines.
• Handle content preparation, revision, and submission; coordinate inputs from sales, engineering, security, legal, and compliance; liaise with responding partners; coordinate internal reviews.
• Structure, write, edit, and format response content tailored to customer requirements.
• Develop written questions for procurement and stay updated on amendments.
• Review customer requirements and craft compelling responses using boilerplate and AI tools.
• Create proposal policies and enable related teams on the process.
• Curate RFx content and maintain a library of public sector responses.
• Develop win themes and executive summaries; work with global RFx shared services for overflow.
• Conduct post-bid reviews and lessons learned to improve processes.
• Ability to multi-task in fast-paced environment with urgency.

Skills

Bid management

Content development

Public sector awareness

Salesforce experience

Tools

Salesforce

Microsoft Office

Google Suite

Job description

Job Title : Bid Manager / Proposal Manager

Client Title : RFx Bid Manager

Location: Remote, US (PST zone candidates only)

Contract Duration: 6 months (2026-11-02 to 2027-05-01)

Pay Rate: $35/hr on W2

Time zone : West Coast to accommodate the need to assist on AMER + APAC time zone tenders.

Description:

Must have skills: Experience running bids independently throughout the lifecycle of the bid (from receiving documentation, to scheduling calls with the SMEs, preparing response doc and owning the process from start to finish)

Teachable skills: Quick to pick up technology (Google docs, working outside of MS Office, Salesforce, etc.)

Optional skills: Bid Writing/ Content Creation/ Technical Writer

The RFx COE Bid Manager is responsible for leading the development and management of public sector proposals in response to RFx/Tender requirements Public Sector rules and regulations. This critical role encompasses the entire bid lifecycle—from strategic planning through final submission—and is responsible for creating compelling, compliant content, coordinating seamlessly with all internal and external stakeholders, and driving process excellence by developing and maintaining the necessary proposal processes and content libraries.

Business justification:

The Global RFx Center of Excellence (COE) requires immediate, experienced capacity to provide bid management services.

Securing experienced bid managers is essential to mitigate unnecessary program risk and avoid delays in strategic markets. This capacity will focus on the core deliverables of the RFx COE:

Job Description Responsibilities:

• Be a subject matter expert for all processes unique to the public sector marketplace related to formal RFx responses and other proposals.
• Responsible for the bid management and content response development of tenders, requests for information (RFIs), requests for proposals (RFPs), and other procurement documents and unsolicited proposals for SaaS/PaaS solutions covering public sector, education, and nonprofits lines of business.
• Support large-scale, complex RFx efforts that include multiple cross-functional teams and team members internally as well as multiple bidders and bid team processes.
• Participate in the analysis of opportunities as a team and Go/No Go decision process.
• Develop bid/response plans and schedules for all phases of the bid/proposal development process, juggling multiple RFx response efforts and deadlines.
• Handle/track all aspects of content preparation, revision, and submission; collaborate and coordinate inputs from sales, solution engineering, security, legal, and compliance teams; coordinate and communicate with responding partners where required; and coordinate internal content reviews with executive management and legal.
• Structure, write, edit, and format all types of response content (general, functional, technical), tailoring the content around the customer requirements, in a creative, compelling, and compliant manner.
• Participate in the development of written questions to seek clarification from procurement officials throughout the procurement process, and remain current on all amendments and modifications.
• Review and understand customer requirements. Conceptualize and write compelling response content using a proposal boilerplate library and AI tools and developing from scratch as required.
• Create proposal response policies and process and enable the Sales, Solution Engineering and other teams on the process.
• Curate and create RFx content to ensure content is current and fit for local market requirements. Plus maintain a library of completed Public Sector responses.
• Participate in developing and writing proposal win themes and executive summary sections.
• Work with our global RFx shared services model to support and manage overflow requirements when needed.
• Conduct regular post bid After Action Reviews and post-mortem lessons learned debriefs and work cross-functionally to identify RFx process efficiencies and opportunities for continuous improvement.
• Ability to multi-task and perform in a fast-paced environment, working with a sense of urgency.
• Develop and share best practices with team members to enhance the quality and efficiency.
• Build relationships and work cross-functionally with a diverse set of business partners.

Required Skills & Experience:

• A broad knowledge of Salesforce applications or transferable job experience for other, similar cloud-based solutions such as Microsoft, Oracle, ServiceNow.
• 5+ years of experience in a proposal development/bid management role selling products and services responding to government solicitations under a direct and indirect contracting model
• 5 years of experience in the technology consulting industry in a writing role supporting responses for government organizations
• Experience with technical writing for cloud Software-as-a-Service (SaaS), Platform as a Service (PaaS), or Infrastructure as a Service (IaaS) solutions.
• Proficiency in the Microsoft Office Suite (Word, Excel, Power Point) and Google Suite (Gdocs, Gsheets, Gchat)
• Self motivated to excel in a remote position collaborating effectively with a remote team; possess the ability to work in a fast paced environment with changing priorities and deadlines.
• Ability to work occasional overtime if necessary.
• Proven experience with proposal management software such as Responsive, Qvidian, Loopio
• APMP certification and/or PMP certification

Key Skills :

End-to-End Bid Management, RFP/RFI/Tender Management, Stakeholder Coordination, Proposal Writing and Documentation, Government/Public Sector Procurement, Project Management, Deadline Management, Compliance Management, Technical Writing, SaaS/PaaS/IaaS Knowledge, Salesforce, Microsoft Office, Google Workspace, Proposal Management Tools (Responsive, Loopio, Qvidian), Content Library Management, Cross-Functional Collaboration, Risk Assessment, Attention to Detail, Time Management, Communication Skills, Proposal Manager, Bid Manager, RFx Bid Manager, RFP Manager, Proposal & Bid Manager, Public Sector Proposal Manager