Proposal Manager

Swoon; United States; Remote; USD 34,000 - 49,000; Full time

Job summary

Swoon is seeking an experienced Proposal Manager / RFP Bid Manager to support government and public sector RFPs, RFIs, and tender responses for SaaS, cloud platforms, and enterprise software solutions. This role requires independent proposal management, cross-functional coordination, and timely submissions.

You will collaborate with Sales, Solution Engineering, Security, Legal, and Compliance teams to develop compliant responses, maintain content libraries, and drive proposal quality.

Qualifications

• 5+ years of experience in proposal or bid management.
• End-to-end RFP submissions experience.
• Government/public sector proposal experience.
• Experience with SaaS, cloud, or enterprise software proposals.
• Strong writing, editing, and document management skills.
• Coordinating SMEs and cross-functional stakeholders.

Responsibilities

• Independently manage the full RFP/RFx lifecycle from solicitation to submission.
• Lead government and public sector proposals for compliance with requirements.
• Develop schedules, coordinate SME meetings, and manage multiple deadlines.
• Collaborate with Sales, Solution Engineering, Security, Legal, and Compliance teams for information.
• Write, edit, format, and review compliant proposal responses.
• Participate in bid strategy discussions and executive reviews.
• Maintain proposal content libraries and templates.
• Identify process improvements to proposal efficiency and quality.
• Support multiple concurrent proposals while meeting deadlines.

Skills

Proposal management

RFP management

Public sector experience

Technical writing

Time management

Remote collaboration

Tools

Microsoft Office

Google Workspace

Loopio

Qvidian

Job description

Location: Remote – West Coast US (Washington/Oregon Preferred)

Pay Rate: $30/hr W2

Employment Type: Contract – 6 Months (Potential Extension)

Start Date: November 2026

About the Opportunity

We are seeking an experienced Proposal Manager / RFP Bid Manager to support a leading global enterprise technology company. This individual will manage the full lifecycle of government and public sector RFPs, RFIs, and tender responses involving SaaS, cloud-based platforms, and enterprise technology solutions.

The ideal candidate has strong experience independently managing proposals, coordinating cross-functional teams, developing compliant responses, and ensuring timely submissions.

Key Responsibilities

• Independently manage the complete RFP/RFx lifecycle, from initial solicitation review through final submission.
• Lead government and public sector proposals, ensuring compliance with procurement requirements.
• Develop proposal schedules, coordinate SME meetings, and manage multiple bid deadlines.
• Collaborate with Sales, Solution Engineering, Security, Legal, and Compliance teams to gather technical and business information.
• Write, edit, format, and review compelling, accurate, and compliant proposal responses.
• Participate in bid strategy discussions, Go/No-Go decisions, and executive reviews.
• Maintain proposal content libraries, templates, and reusable technical documentation.
• Identify opportunities to improve proposal processes, efficiency, and response quality.
• Support multiple concurrent proposals while maintaining accuracy and meeting deadlines.

Required Qualifications

• 5+ years of experience in proposal management, RFP management, or bid management.
• Experience independently managing end-to-end RFP submissions, including planning, stakeholder coordination, content development, and final delivery.
• Government or public sector proposal experience, including federal, state, or local government solicitations.
• Experience supporting proposals for SaaS, PaaS, IaaS, cloud technology, or enterprise software solutions.
• Strong technical writing, editing, and document management skills.
• Experience coordinating subject matter experts and cross-functional stakeholders.
• Proficiency in Microsoft Office and Google Workspace.
• Strong organizational skills with the ability to manage competing priorities and tight deadlines.
• Ability to work remotely and accommodate occasional overtime.

Preferred Qualifications

• Experience with enterprise cloud platforms such as Salesforce, Microsoft, Oracle, or ServiceNow.
• Experience using proposal management tools such as Loopio, Responsive, or Qvidian.
• APMP or PMP certification.
• Experience supporting education, nonprofit, or government organizations.
• Experience developing and maintaining proposal content libraries.

Additional Information

• Fully remote opportunity; West Coast candidates preferred.
• Candidates in Washington or Oregon are especially encouraged to apply.
• Must be comfortable supporting teams across AMER/APAC time zones.
• Two-round interview process.
• Potential for contract extension based on business needs.