Proposal Manager

HCSS; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

HCSS, a leading software company based in Sugar Land, TX, seeks a Proposal Manager to drive the proposal process for enterprise software solutions in the construction sector. This role involves coordinating cross-departmental efforts to produce high-quality proposals that align with client needs and company goals, while offering the potential for individual growth and career advancement. The position provides flexible remote work options and a supportive environment aimed at career development.

Benefits

Flexibility to work remote

Medical and Dental Premiums

On-site amenities

401K with match

Tuition reimbursement

Qualifications

• 3-5 years of experience in proposal management for enterprise software or construction technology.
• Outstanding written communication skills.
• Experience in coordinating cross-departmental teams.

Responsibilities

• Coordinate enterprise software proposal process from RFP assessment to final submission.
• Develop comprehensive proposal templates reflecting the company’s brand.
• Collaborate with marketing and technical teams to gather necessary content.

Skills

Written communication

Project Coordination

RFP/RFI Management

Adaptability

Education

Degree in Marketing or Technical Writing (preferred)

Tools

Proposal management tools

CRM systems

Job description

Proposal Manager - Job Description
We're HCSS. We're a software company based in Sugar Land, TX, and we provide innovative solutions for the construction industry that help streamline their operations. Our mission at HCSS is to help customers dramatically improve their business through our innovative, high-quality software and exceptionally helpful service while providing a great life for our employees. With this mission at the forefront of everything we do, we're recognized as a pioneer and leader in our market and nominated the "Best Companies to Work for in Texas" 16 years in a row.
WHO WE NEED:
The Proposal Manager will be responsible for coordinating our enterprise software proposal process. In this role, you'll identify RFP opportunities, coordinating technical and sales insights to craft compelling, high-quality proposals that reflect our competitive edge. You will support the complete process-from initial RFP assessment through to drafting proposals, supporting document timelines, and coordinating follow-up demos-helping to ensure that every submission not only meets but exceeds client expectations. With experience in proposal management or a closely related field, you'll bring the expertise and initiative needed to help us build a robust process from the ground up. This is an individual contributor role with an opportunity for growth.

• 3-5 years of demonstrated experience in proposal management for enterprise software or construction technology
• Writing Skills: Outstanding written communication skills with a proven ability to create clear, compelling proposals and technical documentation
• Project Coordination: Experience in coordinating cross-departmental teams-including Account Executives and Pre-sales Engineers-to meet proposal deadlines and client needs
• RFP/RFI Expertise: Familiarity with sourcing, qualifying, and responding to RFPs and RFIs, with an established track record in managing the entire proposal process
• Adaptability: Experience working in fast-paced environments where the ability to adapt and independently manage competing priorities is essential

BONUS QUALIFICATIONS:

• Technical Proficiency: Experience with proposal management tools or CRM systems that streamline the proposal process
• Industry Knowledge: A solid understanding of enterprise software or construction technology, including current market trends and competitive positioning
• Technical Writing Background: Additional expertise or education in marketing or technical writing, even if not formalized through a college degree.

WHAT YOU'LL DO:

• Develop and Consolidate Templates: Combine marketing and technical content to produce comprehensive, high-quality proposal templates that reflect the company's brand and value proposition
• RFP Sourcing: Actively seek out and identify potential RFP opportunities, helping to ensure a continuous flow of new projects for consideration
• RFP Qualification: Evaluate and qualify incoming RFPs to determine alignment with the company's strategic goals and resource capabilities
• RFI and Questionnaire Coordination: Craft responses to RFIs and other technical questionnaires, ensuring accuracy and completeness of the provided information
• Proposal Drafting: Write and compile detailed proposals that clearly outline the solution offering, benefits, and technical specifications
• Cross-Departmental Collaboration: Coordinate with marketing, technical teams, and other internal departments to gather necessary content and inputs for proposals
• Team Coordination: Work closely with Account Executives and Pre-sales Engineers to ensure proposals meet client expectations and project requirements
• Post-Proposal Activities: Organize and coordinate follow-up activities such as demos and technical discussions during the subsequent phases of the proposal process

BENEFITS & PERKS:
Part of our mission statement is to provide a great life for our employees. We believe that happy employees make for a better company, so we take care of them. Here are a few of the perks we offer:

• Flexibility for you to work remote
• Medical and Dental Premiums
• On-site amenities include a covered basketball court, soccer field, 200-meter track, etc.
• 401K with match
• Tuition reimbursement.
• And more!

*For remote candidates, occasional travel to our office is required