Proposal Manager

FlatironDragados; Raleigh (NC); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Comprehensive compensation package

401(k)/RRSP

Medical/Dental/Vision coverage

Wellness benefits

Tuition reimbursement

Job summary

FlatironDragados in Raleigh, NC seeks an experienced Proposal Manager to lead bid efforts for multi-project pursuits. You will oversee document collection, develop the proposal work plan, and ensure compliance with Owner’s requirements and deadlines.

You will coordinate with division leadership, estimators, engineers and subcontractors, draft narratives, manage templates, and deliver a marketing-quality product.

Qualifications

• Bachelor's degree in English, Marketing, Communications or related field.
• 4+ years’ project pursuit experience in construction/engineering, 3+ years as proposal coordinator preferred.
• Ability to coach and mentor staff in fast-paced environments.
• Develop proposal schedules and assign deliverables for multiple proposals.
• Willingness to travel for pursuit meetings and support.
• Proven ability to write and edit project summaries and resumes.
• Strong communication, detail orientation, organizational and time-management skills.
• Graphic design knowledge is a plus (Adobe Suite, Deltek Vision).
• Active registration with relevant associations (e.g., Road Builders Association) is desirable.

Responsibilities

• Oversees collection and creation of one or more project proposals and ensures items are included before bid deadline.
• Provides leadership for the division, including content and resume building, and identifies key staff for national pursuits.
• Tracks data required for each pursuit and develops the proposal schedule within deadlines.
• Creates compliance matrix and implements Proposal Work Plan to meet RFP requirements.
• Assembles proposal documents in various formats and ensures one-voice documentation across teams.
• Coordinates and tracks surety, bonding info and signatures with pursuit Lead Estimator and JV partners.
• Compiles technical writing from estimators and subject experts; proofs and standardizes content; manages layout and design.
• Maintains current RFP documents and informs team when project info is released.
• Leads final publishing and delivery to Owner; updates templates and stores data for future pursuits.
• Completes forms for Company and District award submittals as needed.

Skills

Writing & editing

Communication

Project management

Attention to detail

Graphic design basics

Education

Bachelor's degree in English/Marketing/Communications

Tools

Adobe Acrobat

Photoshop

InDesign

Deltek Vision

Job description

Are you an experienced proposal leader ready to take the lead in shaping compelling proposals that secure impactful projects? As a Proposal Manager, you will play a pivotal role in driving the success of our bids by managing the proposal efforts for multiple project pursuits. You will oversee the collection and organization of documents, ensuring that every piece of information is meticulously prepared for submission. Your expertise will not only streamline the bidding process but also enhance our competitive edge in the industry. Collaborate with industry experts and committed teams to craft winning proposals that highlight our strengths and capabilities to secure impactful projects.

What You Will Be Doing

• Reports to the assigned Division Proposal Lead and oversees the collection and creation of one or more project proposals, ensuring all required items of a pursuit request are included before the bid submittal deadline.
• Provides leadership and expertise for the assigned company division, including commonly used content, project and resume building, and identifying key staff in the region to support national pursuits. Acts as a resource for Division Proposal leadership to support qualifications and information needed by other divisions.
• Tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests. Develops and manages the proposal schedule within pursuit and submittal deadlines.
• Creates the compliance matrix that assigns tasks to the supporting proposal team for technical proposal documentation and development. Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created before the submission deadline.
• Assembles proposal documents in various software formats to ensure all proposal criteria are included before the submittal deadline. Reviews and edits proposal content to support one-voice methodology. Works closely with division and estimating teams to complete division forms and coordinate the Proposal Work Plan.
• Coordinates and tracks surety and bonding information and any required signature documents in coordination with the pursuit Lead Estimator. Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP.
• Compiles technical writing and support documentation based on interviews, summary points, and examples provided by estimators, engineers, subject matter experts, and direct manager. Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design, and document feel to ensure a marketing-quality product.
• Maintains the current version of RFP documents and ensures all supporting team members have access. Notifies the proposal team when important project information becomes available.
• Leads the final publishing of the proposal and delivery to the Owner, as required. Updates proposal templates and project sheets and ensures all relevant information is stored in the database and searchable for future project pursuits.
• Completes forms for Company and District award submittals, as needed.

What We Are Looking For

• Bachelor's Degree in English, Marketing, Communications or a related field required.
• 4+ years’ project pursuit experience in construction or engineering industry required and a minimum 3+ years’ experience as proposal coordinator highly regarded.
• Coaches, guides and mentors staff and direct reports in a fast-paced, high-pressure environment .
• Develop proposal schedule and assign deliverables to proposal team and a proven ability to take on a larger bid proposal or multiple proposals at one time.
• Travel for pursuit meetings and Company proposal support.
• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
• Strong communication, attention to detail, organizational, time management and task prioritization skills required to ensure timely submittal of project bids.
• Knowledge or skill in graphic design highly regarded. Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision preferred.
• Maintains registration in relevant organizations / associations (for example, Road Builders Association ) .

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $110,000.00/Yr.

Salary Max

USD $120,000.00/Yr.