Proposal Manager

Loyal Source; Orlando (FL); On-site; USD 90,000 - 110,000; Full time

Job summary

Loyal Source Government Services seeks a highly skilled Proposal Manager to lead federal proposal efforts from pre‑RFP planning through final submission. The role blends strategic oversight with hands‑on content development in fast‑paced environments with expertise in federal health procurements.

The position emphasizes collaboration with SMEs, writers, and designers, and uses AI tools to accelerate quality and efficiency while ensuring compliant, persuasive narratives and win themes.

Qualifications

• Bachelor's degree in English, Communications, Business, or related field required.
• APMP Foundation or Practitioner certification
• Experience with professional services, healthcare staffing, or medical workforce contracts
• Familiarity with desktop publishing tools (Adobe InDesign, Adobe Acrobat)
• Experience managing proposals for IDIQ, BPA, and task order competitions
• Knowledge of cost/price volume development and coordination

Responsibilities

• Lead cross-functional proposal teams, including volume leads, subject matter experts, writers, and graphic designers, ensuring adherence to compliance requirements and submission deadlines.
• Develop and manage detailed proposal schedules, assign responsibilities, and track progress against milestones.
• Facilitate kickoff meetings, solution sessions, storyboard reviews, and color team reviews (Pink, Red, Gold).
• Write, rewrite, and edit technical, management, and past performance volumes.
• Conduct SME interviews/develop interview guides to extract compelling content.
• Leverage generative AI tools to accelerate content development, enhance quality, and streamline review cycles.
• Create compliant, persuasive proposal narratives that clearly articulate win themes and discriminators.
• Develop notional graphics, visual concepts, and action captions in collaboration with graphic designers.

Skills

Leadership

Content development

Attention to detail

Time management

Communication

Education

Bachelor's degree (English/Communications/Business)

APMP Foundation or Practitioner certification

Tools

Adobe InDesign

Adobe Acrobat

Microsoft Office

SharePoint

Job description

SUMMARY

Loyal Source Government Services seeks a highly skilled Proposal Manager to lead and execute federal proposal efforts from pre-RFP planning through final submission. This is a hands‑on role requiring a professional who can seamlessly transition between strategic oversight and direct content development. The ideal candidate thrives in fast‑paced environments, brings deep expertise in federal and federal health procurements, and demonstrates proficiency across the entire proposal development lifecycle.

Pay Rate: Starting at $100,000

DUTIES AND FUNCTIONS

Proposal Leadership & Management

• Lead cross-functional proposal teams, including volume leads, subject matter experts, writers, and graphic designers, ensuring adherence to compliance requirements and submission deadlines
• Develop and manage detailed proposal schedules, assign responsibilities, and track progress against milestones
• Facilitate kickoff meetings, solution sessions, storyboard reviews, and color team reviews (Pink, Red, Gold)
• Establish and enforce proposal standards, templates, and style guides

Hands-On Content Development

• Write, rewrite, and edit technical, management, and past performance volumes
• Conduct SME interviews/develop interview guides to extract compelling content
• Leverage generative AI tools to accelerate content development, enhance quality, and streamline review cycles
• Create compliant, persuasive proposal narratives that clearly articulate win themes and discriminators
• Develop notional graphics, visual concepts, and action captions in collaboration with graphic designers

Compliance & Process Excellence

• Analyze RFPs, RFIs, and other government solicitations to develop comprehensive compliance matrices and outlines
• Ensure strict adherence to solicitation instructions, evaluation criteria, and page/formatting limitations
• Organize and maintain proposal artifacts, including content libraries, boilerplate, and lessons learned repositories
• Coordinate desktop publishing to produce polished, submission‑ready documents

Collaboration & Continuous Improvement

• Partner with capture managers, program managers, and business development personnel to shape solutions and strengthen proposals
• Contribute to post‑submission debriefs and incorporate lessons learned into process improvements
• Mentor junior proposal staff and foster a culture of collaboration and excellence

EDUCATION AND EXPERIENCE

• Bachelor's degree in English, Communications, Business, or related field required.
• APMP Foundation or Practitioner certification
• Experience with professional services, healthcare staffing, or medical workforce contracts
• Familiarity with desktop publishing tools (Adobe InDesign, Adobe Acrobat)
• Experience managing proposals for IDIQ, BPA, and task order competitions
• Knowledge of cost/price volume development and coordination

PREFERRED REQUIREMENTS

• Experience: Minimum 5–8 years of direct experience writing, coordinating, and managing federal government proposals
• Federal Health Expertise: Demonstrated experience supporting proposals for Department of War and other federal health agencies (e.g., HHS, VA, CDC, NIH, CMS, DHA)
• Regulatory Knowledge: Strong working knowledge of the Federal Acquisition Regulation (FAR) and agency‑specific supplements
• Methodology Proficiency: Formal training or certification in industry‑standard proposal methodologies (e.g., Shipley, Lohfeld, APMP)
• Technical Writing: Exceptional writing, editing, and proofreading skills with the ability to translate complex technical concepts into clear, compelling narratives
• Tools Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with SharePoint, collaboration platforms, and generative AI writing tools

KNOWLEDGE/SKILLS/ABILITIES (KSA)

• Adaptability: Ability to pivot between writing, editing, and managing based on proposal needs
• Attention to Detail: Meticulous focus on compliance, formatting, and quality
• Communication: Clear, concise verbal and written communication with stakeholders at all levels
• Time Management: Proven ability to manage multiple concurrent proposals under tight deadlines
• Leadership: Ability to motivate and guide diverse teams toward a common goal without direct authority

SUPERVISORY RESPONSIBILITIES

None

WORK ENVIRONMENT/CONDITION

Standard office environment with typical lighting, temperature, and equipment. May require extended work hours during proposal deadlines.

PHYSICAL DEMANDS

Ability to sit or stand for extended periods, perform computer‑based tasks, and handle documents and materials related to proposal development.

About Loyal Source

Loyal Source provides healthcare and technology solutions designed to improve outcomes and support mission‑critical operations. Guided by innovation and purpose, we help organizations achieve success across complex challenges worldwide. Loyal Source is a military friendly employer and proud partner of the Military Spouse Employment Partnership program.

We are committed to providing equal employment opportunities to all applicants. If you have a disability or medical condition and need a reasonable accommodation to participate in this step of the hiring process, you may request an alternative method or accommodation at any time by contacting Human Resources at [e-mail].

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This contractor and subcontractor abides by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a).
These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors.