Proposal Manager

CivicMinds, Inc; Irving (TX); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading proposal management firm in Texas seeks a Proposal Writer to lead end-to-end development of proposals and marketing materials. The candidate must possess strong organizational skills and experience in proposal management, especially within the AEC industry. Proficiency in Adobe Creative Suite and Salesforce is essential. The role offers a full-time opportunity with a competitive salary between $80,000 and $95,000.

Qualifications

• 3+ years in proposal management/development; 1-2 years in AEC industry preferred.
• Proficient in tools like Salesforce, Deltek, Google Analytics, and SharePoint is a plus.

Responsibilities

• Manage the full lifecycle of proposal and marketing processes.
• Collaborate with internal teams to create compelling materials.
• Conduct quality reviews and analyze past proposals.

Skills

Project management

Analytical problem-solving

Leadership

Team collaboration

Attention to detail

Education

BA/BS in Communications, Marketing, Business, or related field

Tools

Adobe Creative Suite

Microsoft Office

Salesforce

WordPress

Job description

Overview

Lead the end-to-end development of proposal responses (bids, RFPs, RFQs), marketing materials, and related activities to support business growth. Combine creativity and analysis to deliver high-quality, compliant, and compelling content under tight deadlines with minimal supervision.

Key Responsibilities

• Manage the full lifecycle of proposal and marketing processes from opportunity assessment to final submission.
• Analyze client requirements to develop aligned, strategic proposal and marketing content.
• Collaborate with internal teams (sales, technical, business development) to create clear, persuasive, and visually appealing materials.
• Oversee project timelines, delegate tasks, and track progress to ensure timely delivery.
• Maintain templates, content repositories, and CRM data (Salesforce) for efficiency and accuracy.
• Lead proposal review meetings, “go/no-go” decisions, and manage access to proposal platforms.
• Serve as primary contact for proposal and marketing inquiries, facilitating communication with clients and partners.
• Conduct quality reviews and analyze past proposals for continuous improvement.
• Identify new business opportunities and contribute to business development strategies.
• Strong organizational and project management skills.
• Effective leadership and team collaboration abilities.
• Detail-oriented with strong analytical problem-solving skills.
• Ability to manage multiple projects under pressure and meet deadlines.
• Knowledge of AEC proposal lifecycle and contracting processes.
• Understanding of sales and marketing principles.

Qualifications

• BA/BS in Communications, Marketing, Business, or related field.
• 3+ years in proposal management/development; 1-2 years in AEC industry preferred.
• Proficient in Adobe Creative Suite (InDesign, Photoshop, Illustrator), Microsoft Office, CRM, and WordPress.
• Experience with Salesforce, Deltek, Google Analytics, and SharePoint is a plus.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Industrial Machinery Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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