Proposal & Graphics Coordinator

Summit Design and Engineering Services; Raleigh (NC); Hybrid; USD 60,000 - 78,000; Full time

Job summary

Summit Design and Engineering Services, Inc. is seeking a Proposal & Graphics Coordinator to join our Marketing team in Raleigh, NC.

This hybrid role combines proposal development, graphic design, and content creation to support business development and brand growth across our AEC projects. You will collaborate with technical staff to gather content, design compelling collateral, and manage deadlines for proposals, qualifications, and interviews.

Qualifications

• 2-5 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry.
• Bachelor’s degree in Marketing, Graphic Design, Communications, Public Relations, or related field.
• Experience with proposal development.
• Experience with graphic design.
• Excellent writing, editing, and proofreading skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, and Photoshop).
• Creative thinking ability with strong communication skills.
• Collaborative skillset including ability to work with technical teams.
• Proactive and adaptable.

Responsibilities

• Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations.
• Coordinate with technical staff to gather content for marketing materials.
• Maintain and update marketing databases, project sheets, and resumes.
• Support pursuit strategies and deadline-driven submissions.
• Design and produce marketing collateral including brochures, presentations, infographics, and digital content.
• Ensure brand consistency across all materials.
• Create visual layouts for proposals and presentations to enhance readability and impact.
• Develop graphics for social media, website updates, and email campaigns.
• Write, edit, and proofread marketing content.
• Develop project descriptions, case studies, and award submissions.
• Assist with website and social media content updates.
• Support internal and external communications initiatives.
• Help maintain brand standards and templates.
• Coordinate marketing campaigns and events (conferences, trade shows, etc.).

Skills

Proposal development

Graphic design

Writing & editing

Attention to detail

Deadline management

Team collaboration

Adaptability

Project coordination

Education

Bachelor’s degree in Marketing or related field

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Office

Job description

Summit Design and Engineering Services, Inc. is searching for a skilled Proposal & Graphics Coordinator to join our Marketing team! This role is a hybrid position and is based out of our Raleigh, NC office.
The Proposal & Graphics Coordinator will contribute to the planning and implementation of marketing and communications initiatives.
We are seeking a creative and detail-oriented Proposal & Graphics Coordinator to support business development and marketing efforts within our Architecture/Engineering/Construction (A/E/C) firm. This role combines marketing coordination, proposal development, and strong graphic design capabilities to create compelling visual and written content that supports brand growth and project pursuits.

Responsibilities

Marketing & Business Development Support

• Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
• Coordinate with technical staff to gather content for marketing materials
• Maintain and update marketing databases, project sheets, and resumes
• Support pursuit strategies and deadline-driven submissions
  

Graphic Design & Visual Communication

• Design and produce marketing collateral including brochures, presentations, infographics, and digital content
• Ensure brand consistency across all materials
• Create visual layouts for proposals and presentations to enhance readability and impact
• Develop graphics for social media, website updates, and email campaigns
  

Content Development

• Write, edit, and proofread marketing content
• Develop project descriptions, case studies, and award submissions
• Assist with website and social media content updates
  

Brand & Communications

• Support internal and external communications initiatives
• Help maintain brand standards and templates
• Coordinate marketing campaigns and events (conferences, trade shows, etc.)
  

Qualifications

Qualifications:

• 2-5 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry
• Bachelor’s degree in Marketing, Graphic Design, Communications, Public Relations, or related field.
• Experience with proposal development
• Experience with graphic design
• Excellent writing, editing, and proofreading skills
• Ability to manage multiple deadlines in a fast-paced environment
• Strong attention to detail and organizational skills
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, and Photoshop)
• Creative thinking ability with strong communication skills
• Collaborative skillset including ability to work with technical teams
• Proactive and adpatable