Proposal Coordinator

Summit Design and Engineering Services; Raleigh (NC); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Summit Design and Engineering Services, Inc. is seeking a skilled Proposal Coordinator to join our Marketing team in Raleigh, NC. This role blends marketing coordination, proposal development, and graphic design to boost our brand and pursue projects.

You'll support content creation, manage deadlines, and ensure consistent branding across materials, websites, and social campaigns. A background in marketing or communications with design skills is ideal in a fast-paced A/E/C setting.

Qualifications

• 0- 5 years of experience in marketing, preferably in the A/E/C industry.
• Bachelor's degree in Marketing, Communications, Graphic Design, or related field.
• Experience with proposal development (highly preferred).
• Excellent writing, editing, and proofreading skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Office.
• Graphic design skills.
• Creative thinking ability with strong visual communication skills.
• Collaborative personality that is capable of working with technical teams.
• Proactive and adaptable.

Responsibilities

• Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
• Coordinate with technical staff to gather content for marketing materials
• Maintain and update marketing databases, project sheets, and resumes
• Support pursuit strategies and deadline-driven submissions
• Design and produce marketing collateral including brochures, presentations, infographics, and digital content
• Ensure brand consistency across all materials
• Create visual layouts for proposals and presentations to enhance readability and impact
• Develop graphics for social media, website updates, and email campaigns
• Write, edit, and proofread marketing content
• Develop project descriptions, case studies, and award submissions
• Assist with website and social media content updates
• Support internal and external communications initiatives
• Help maintain brand standards and templates
• Coordinate marketing campaigns and events (conferences, trade shows, etc.)

Skills

Proposal development

Content writing

Graphic design

Project management

Attention to detail

Communication

Education

Bachelor's degree in Marketing, Communications, Graphic Design, or related field

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Office

Job description

Summit Design and Engineering Services, Inc. is searching for a skilled Proposal Coordinator to join our Marketing team! This role is a hybrid position and is based out of our Raleigh, NC office.

The Proposal Coordinator/Proposal & Graphics Coordinator will contribute to the planning and implementation of marketing and communications initiatives.

We are seeking a creative and detail-oriented Proposal Coordinator and Proposal & Graphics Coordinator to support business development and marketing efforts within our Architecture/Engineering/Construction (A/E/C) firm. This role combines marketing coordination, proposal development, and strong graphic design capabilities to create compelling visual and written content that supports brand growth and project pursuits.

Responsibilities

Marketing & Business Development Support

• Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
• Coordinate with technical staff to gather content for marketing materials
• Maintain and update marketing databases, project sheets, and resumes
• Support pursuit strategies and deadline-driven submissions

Graphic Design & Visual Communication

• Design and produce marketing collateral including brochures, presentations, infographics, and digital content
• Ensure brand consistency across all materials
• Create visual layouts for proposals and presentations to enhance readability and impact
• Develop graphics for social media, website updates, and email campaigns

Content Development

• Write, edit, and proofread marketing content
• Develop project descriptions, case studies, and award submissions
• Assist with website and social media content updates

Brand & Communications

• Support internal and external communications initiatives
• Help maintain brand standards and templates
• Coordinate marketing campaigns and events (conferences, trade shows, etc.)

Qualifications

• 0- 5 years of experience in marketing, preferably in the A/E/C industry
• Bachelor's degree in Marketing, Communications, Graphic Design, or related field.
• Experience with proposal development (highly preferred)
• Excellent writing, editing, and proofreading skills
• Ability to manage multiple deadlines in a fast-paced environment
• Strong attention to detail and organizational skills
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Office
• Graphic design skills
• Creative thinking ability with strong visual communication skills
• Colloborative personality that is capable of working with technical teams
• Proactive and adaptable