Marketing Coordinator

Deacon Recruiting; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Deacon Recruiting is seeking a Marketing Coordinator / Proposal Specialist in San Antonio, TX. You will coordinate RFQ/RFP/SOQ submissions, craft proposal books, presentations, and marketing materials using InDesign, and manage data in CRM systems.

The role offers exposure to marketing, business development, branding, and strategic initiatives in the A/E/C industry, with opportunities for career growth in a small, collaborative team.

Qualifications

• 3-5+ years of marketing, proposal coordination, or business development experience, ideally within the A/E/C industry.
• Experience supporting RFQ, RFP, and SOQ pursuits and understanding proposal compliance requirements.
• Excellent organizational skills with the ability to manage multiple deadlines in a fast-paced environment.
• Strong technical writing, editing, proofreading, and document production skills.

Responsibilities

• Coordinate and develop RFQ, RFP, and SOQ submissions, ensuring compliance, quality, and on-time delivery.
• Create proposal booklets, presentations, graphics, and marketing materials using Adobe InDesign and related tools.
• Maintain CRM systems, marketing databases, resumes, project information, and vendor registrations.
• Support website updates, social media initiatives, newsletters, and ongoing marketing communications.
• Assist with business development efforts, market research, industry events, and client-facing presentations.

Skills

Technical writing

Editing

Proofreading

Document production

Tools

Microsoft Office

Adobe Creative Suite

InDesign

Job description

Marketing Coordinator / Proposal Specialist San Antonio, TX

THIS ORGANIZATION OFFERS…

• Clear succession path into a future Director-level role with direct mentorship from an established Marketing & Business Development leader.
• Stable, family-oriented culture with low turnover and strong long-term employee retention.
• Broad exposure to marketing, business development, branding, proposals, and strategic initiatives within the A/E/C industry.
• Opportunity to make a meaningful impact in a small, collaborative environment where contributions are highly visible.

YOUR TYPICAL DAY…

• Coordinate and develop RFQ, RFP, and SOQ submissions, ensuring compliance, quality, and on-time delivery.
• Create proposal booklets, presentations, graphics, and marketing materials using Adobe InDesign and related tools.
• Maintain CRM systems, marketing databases, resumes, project information, and vendor registrations.
• Support website updates, social media initiatives, newsletters, and ongoing marketing communications.
• Assist with business development efforts, market research, industry events, and client-facing presentations.

YOU HAVE / BACKGROUND PROFILE…

• 3-5+ years of marketing, proposal coordination, or business development experience, ideally within the A/E/C industry.
• Experience supporting RFQ, RFP, and SOQ pursuits and understanding proposal compliance requirements.
• Strong technical writing, editing, proofreading, and document production skills.
• Advanced proficiency with Microsoft Office and Adobe Creative Suite, particularly InDesign.
• Excellent organizational skills with the ability to manage multiple deadlines in a fast-paced environment.

EXTRA CREDIT / NICE TO HAVES…

• Experience with Deltek Vision or Deltek Vantagepoint.
• Graphic design background and portfolio of proposal or marketing materials.
• Experience working with CRM systems and marketing databases.