Proposal Development Specialist

Credit-Systems-International,-Inc.-1; Fort Worth (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Credit Systems International, Inc. in Fort Worth, TX is seeking a Proposal Development Specialist to coordinate RFPs and craft compelling responses from start to finish. You will write, edit, organize, and format proposals while ensuring deadlines and submission requirements are met.

The role emphasizes collaboration across departments, updating templates, and maintaining CRM records, with opportunities to improve processes and leverage new tools for efficiency.

Qualifications

• 3+ years of hands-on RFP and proposal development experience.
• Bachelor’s degree or equivalent professional experience.
• Strong writing, editing, proofreading, and document preparation skills.
• Excellent organization and ability to manage multiple deadlines.
• Proficiency with Microsoft Word, Excel, PowerPoint.

Responsibilities

• Coordinate RFPs and proposals from initial review through final submission.
• Write, edit, organize, and format professional proposal responses.
• Ensure deadlines and submission instructions are met.
• Gather information across departments (financial, compliance, IT, legal, etc.).
• Research new RFP opportunities and maintain the prospect/proposal pipeline.
• Maintain proposal templates and knowledge libraries.
• Provide admin support for business development activities and events.
• Maintain CRM records and accurate documentation.

Skills

RFP/Proposal Development

Professional Writing

Coordination & Project Management

Microsoft Office Suite

Communication Skills

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Bachelor's degree in English

Tools

CRM system

Proposal management software

Document management system

AI writing tools

Job description

Proposal Development Specialist

Credit Systems International, Inc. (CSII) | Fort Worth, TX | Full-Time | Onsite

Develop Great Proposals. Keep Projects Moving. Support Growth.

Credit Systems International, Inc. (CSII) is looking for an organized, detail-driven Proposal Development & Administrative Specialist with at least three years of hands‑on RFP and proposal development experience to join our Fort Worth team.

If you're an experienced proposal professional who enjoys writing, research, organization, administrative coordination, and managing detailed projects from start to finish, this could be a great fit!

In this role, you'll use your experience in RFP and proposal development to coordinate submissions from start to finish, prepare professional and persuasive proposal responses, and ensure requirements, documentation, and deadlines are met. You'll also provide administrative and project support for business development activities, client communications, conferences, and other company initiatives.

You'll work closely with leadership and teams across CSII, gaining exposure to different areas of the business. You'll also have opportunities to improve proposal processes, develop helpful resources, introduce new ideas and technology, and expand your skills along the way.

What You'll Do

Proposal Development & RFP Coordination – Primary Focus

• Coordinate RFPs and proposals from initial review through final submission.
• Write, edit, organize, and format professional, persuasive proposal responses.
• Review RFP requirements, identify required documentation, and ensure deadlines and submission instructions are met.
• Work across departments to gather financial, compliance, IT, operational, legal, and other required information.
• Research new RFP opportunities and maintain the prospect/proposal pipeline.
• Build and maintain proposal templates, response libraries, supporting documentation, and other resources that improve efficiency and consistency.

Business Development & Administrative Support

• Prepare and update business development materials, client presentations, contracts, correspondence, newsletters, and other professional communications.
• Provide administrative and coordination support for client relationship initiatives, holiday gifting, promotional activities, and special projects.
• Assist with website content updates and ensure company materials maintain consistent branding and professional presentation.
• Coordinate trade shows and conferences, including registration, travel arrangements, booth materials, promotional items, communications, and event logistics.
• Maintain accurate business development records, documentation, and activity within the Sales CRM.

What We're Looking For

• Minimum of 3 years of hands‑on experience in RFP and proposal development, including writing, coordinating, and managing formal proposal responses from initial review through final submission.
• Bachelor's degree in Business Administration, Communications, English, or a related field—or equivalent professional experience.
• Strong professional writing, editing, proofreading, and document preparation skills.
• Exceptional organization, attention to detail, and ability to manage multiple projects and deadlines.
• Ability to interpret RFP requirements, research information, coordinate with internal departments, and produce accurate, polished proposal submissions.
• Proficiency in Microsoft Word, Excel, PowerPoint, and general office applications.
• Strong communication and interpersonal skills, with the ability to coordinate information across multiple departments.
• A collaborative, resourceful mindset and willingness to learn.

Even Better If You Have:

• Experience developing RFP responses for healthcare, government, or other regulated industries.
• Experience preparing contracts, business correspondence, presentations, or other formal business documents.
• Experience using CRM, proposal management, or document management systems.
• Experience using AI-powered tools for writing, research, document preparation, or workflow efficiency.
• Experience in billing, collections, healthcare, financial services, or government contracting.

Why CSII?

Founded in 1980, Credit Systems International, Inc. is a nationally recognized Accounts Receivable Management firm serving organizations across the healthcare, utility, and government sectors.

We're an established company that continues to evolve, invest in technology, and grow. You'll join a collaborative team where your work matters, your ideas are valued, and you'll have opportunities to expand your skills and grow your career.

Location: Fort Worth, TX – Onsite
Schedule: Full-Time
Travel: Occasional/infrequent travel for presentations or conferences

Ready to Grow With Us?

If you're an experienced RFP professional, a strong writer, and an exceptional organizer who enjoys turning complex information into polished, professional proposals while keeping projects organized and moving forward,