Proposal Coordinator - Water Construction

Walsh Group; Seal Beach (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Walsh Group is seeking a Proposal Coordinator for our Long Beach, CA office supporting the Water division. You will coordinate with the proposal manager and team to prepare proposals, including formatting, layout, technical writing, and proofreading.

You will respond to external requests for prequals and qualifications, create materials, assist in client presentations, research markets and competitors, manage deadlines, and maintain SharePoint files.

Qualifications

• Bachelor’s degree in Marketing, Graphic Design, Journalism, or English.
• 2–5 years of working experience, preferably in the AEC industry.
• Strong organizational and communication skills (written and oral).
• Visual/layout sensibility with ability to create appealing materials.
• Proficiency in desktop publishing and marketing software.
• Experience in Adobe InDesign, Photoshop, Illustrator.
• Strong writing and editing skills.
• Attention to detail and proofreading abilities.
• Ability to multi-task, work independently or in a team, and meet deadlines.
• Proficiency in Microsoft Office 2010 (Word, PowerPoint, Excel, Outlook, SharePoint).

Responsibilities

• Coordinate with proposal manager and team to prepare proposals, including formatting and proofreading.
• Respond to external requests for prequals and qualifications.
• Create materials like project write-ups, case studies, resumes for proposals.
• Assist in client presentation preparation, including slide decks.
• Research and update information, such as project descriptions and resumes.
• Research competitors and markets relevant to proposals.
• Meet proposal deadlines by setting priorities and dates.
• Read RFQs/RFPs and edit content for readability and compliance.
• Maintain strong relationships with staff to ensure timely input.
• Interface with technical professionals for writing and publishing documents.
• Work with marketing to update collateral.
• Manage electronic proposal files and SharePoint.

Skills

Strong organizational skills

Communication skills

Attention to detail

Multi-tasking

MS Office proficiency

Desktop publishing

Writing & editing

Graphic design sense

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

SharePoint

Education

Bachelor’s Degree in Marketing, Graphic Design, Journalism, or English

Tools

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

SharePoint

Microsoft Office Suite

Job description

OVERVIEW

We are currently seeking a Proposal Coordinator for our Long Beach, CA office supporting our Water division.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work
• Creative and innovative problem-solving environment
• Supportive, communicative managers who reward hard work
• Opportunities for growth, training, and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

RESPONSIBILITIES

• Coordinate with proposal manager and various team members to prepare proposals including formatting, layout, technical writing and proofreading
• Respond to external requests for prequals, qualifications, etc.
• Assist in creating materials such as project write-ups, case studies, resumes for proposal documents and client presentations.
• Facilitate client presentation preparation include slide deck development
• Research, write, and update information including project descriptions, resumes, and other qualification materials
• Research competitors, markets and sectors by identifying and evaluating characteristics, market share, etc.
• Meet proposal deadlines by establishing priorities and target dates for information gathering
• Read and analyze RFQ/RFP’s and edit proposal content for readability, consistency, clarity and compliance with requirements
• Manage strong working relationships with staff to ensure proposal input is accurate, compelling and timely
• Interface with technical professionals in the writing, editing, and publication of various types of documents
• Work with marketing team to update marketing collateral
• Manage electronic proposal files, including network database and SharePoint files, and ensure file closeout procedures are followed

QUALIFICATIONS

• Bachelor’s Degree in Marketing, Graphic Design, Journalism, or English.
• 2-5 years of working experience, preferably in the AEC industry.
• Strong organizational and communication skills (written and oral).
• A good eye for visualization, layout, and/or graphic design skills to facilitate appealing and effective communication
• Proficiency in desktop publishing, presentation and other marketing related software
• Experience in Adobe InDesign, Adobe Photoshop, Adobe Illustrator
• Strong writing and editing skills (including grammar and punctuation)
• Strong communication and interpersonal skills
• Attention to detail and excellent proofreading abilities
• Ability to multi-task, be proactive, work independently or in a team setting and establish priorities
• Efficiently work under pressure in a dynamic deadline-driven environment
• Proficiency in Microsoft Office 2010 (including Word, PowerPoint, Excel, Outlook, Adobe Professional and SharePoint)
• Salary $80,000-100,000 DOE

Division: Water

Job Category: Pursuits

Job Type: Full_time

Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [e-mail].

An Equal Opportunity Employer, Disability/Veteran