Proposal Coordinator II

Merrick & Company; Greenwood Village (CO); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k)

PTO

Employee Stock Ownership

Job summary

Merrick & Company seeks a Proposal Coordinator in Greenwood Village, CO to support pursuit efforts across marketing, design, and proposal workflows. You will write, edit, and proofread content, research internal sources, and manage CRM data to aid competitive proposals.

Flexibility in a hybrid schedule supports in-office and remote work. You should have a Bachelor’s in English, communications, or journalism, with 3+ years in proposal coordination and strong InDesign/Microsoft Word skills;

Qualifications

• Requires BA/BS in English, journalism, communications, or related field.
• Experience in proposal strategy/preparation in A/E/C preferred.
• Three years as a proposal coordinator preferred; strong writing/editing/proofreading.

Responsibilities

• Write, edit, and proofread proposals and resumes.
• Research internal documents to aid proposal creation.
• Maintain CRM and pull applicable data.
• Coordinate with graphic artists for proposal graphics.
• Lead kickoff meetings and strategy sessions; support reviews.

Skills

Writing

Editing

Proofreading

InDesign

MS Word

Excel

PowerPoint

CRM

Teamwork

Education

Bachelor's degree in English/Communications

Tools

Adobe InDesign

Microsoft Word

Excel

PowerPoint

CRM (aec360)

Job description

OVERVIEW

Do you have an eye for detail and a knack for telling a good story? We’re looking for a proposal coordinator to support pursuit efforts as part of our Central Marketing Services Team in our Greenwood Village, CO, office.

Central Marketing Services is a growing and transforming team, with the ability think outside the box to bring the latest in marketing, design, and proposal techniques to Merrick. We envision our team as one that is at the cutting edge of marketing and creative, not just within the A/E/C industry. Our overall team encompasses both the proposal/business development lifecycle and the marketing/communications function. We value new ideas and the ability to translate ideas into proposals and other documents. We prioritize continuous learning to drive us to be the best at what we do. We’re an inclusive team that values difference and believes collaboration creates the best deliverables.

Our proposal team is an integrated part of our marketing team, and we all work together to support each other, balance workload, share ideas, collaborate on the best ways to present information, and to make sure we’re all developing in our skill sets and careers. You’ll interact with your peers on the marketing team every day. We’re each other’s core team, and we work across all of Merrick’s business units. We think this is the best way for our proposal team to be just that…a team! It’s also the best way that we can make sure that you are supported, always learning new things, flexing your creative muscles, and advancing in your career.

Our team works a hybrid schedule with remote/home days and in office days with a flexible schedule to meet both your needs and our company’s needs. Occasionally work outside of Monday through Friday, 8am to 5pm, is required, because of the deadline driven nature of proposal work, but we offer flexibility around that so you can continue to balance work with life!

WHAT YOU'LL DO

The proposal coordinator will work with BD leaders and capture managers to create winning proposal content and implement the win strategy, while coordinating multiple projects. We want you to think critically about the proposal document and evaluate how effectively the win strategy is communicated throughout. Your responsibilities will include writing copy, editing, and proofreading; researching internal documents to aid in creation of proposals, project descriptions, and resumes; maintaining Customer Relationship Management (CRM) database and ability to obtain applicable data from the system; proficiency with PC-based software including advanced skills in Adobe InDesign and Microsoft Word; and competency in Excel, PowerPoint, and Adobe Acrobat. A bachelor’s degree in English, journalism, or communications is preferred. Experience in proposal strategy and preparation for the architecture/engineering industry is preferred.

Our proposal coordinators are team players with positive attitudes, who possesses excellent organizational skills, attention to detail, and the ability to work effectively in teams with a wide range of personalities. We’d love for you to join our team if you are self-motivated, able to take initiative, able to work independently, reliable, able to carry projects through to successful completion, and flexible enough to shepherd multiple contributors with varying schedules through the proposal process. You’ll also need to perform well under deadline pressure, while working with multiple levels of internal staff and teaming partners. We work with many different personalities and working styles, so excellent communication skills and the flexibility to modify your communication style to work with others effectively and diplomatically is required.

The proposal coordinator researches, writes, edits, proofreads, and produces proposals, statements of qualifications, resumes, and project descriptions in compliance with various requirements, schedules, and budgets. Primary responsibilities include development of effective and competitive proposal concepts; optimizing the written and graphic content mix, while ensuring accuracy and quality; maintaining CRM; and upholding company branding standards. Coordination is frequently required with staff graphic artists for proposal graphics. Other responsibilities include preparing for and participating in kickoff meetings and strategy sessions, coordinating with external teammates, leading and capturing proposal review meetings and recovery, and researching information for and maintaining the marketing database. Merrick submittals and proposals are prepared for both private and government clients (including SF330).

Successful candidate must be able to work in a fast-paced environment while coordinating multiple projects and multiple deadlines. The right proposal coordinator candidate will be energetic, enthusiastic about the sales process, willing to learn, and willing to try new things.

REQUIRED QUALIFICATIONS

• Degree Requirements: Bachelor of Arts or Science in business, business management, marketing, English, or communications
• Experience in the architecture/engineering industry is preferred
• Three (3) years of working experience as a proposal coordinator preferred
• Must have strong skills in writing, editing, and proofreading
• Must have experience with Adobe InDesign
• Must have proficiency with PC-based software, including advanced skills in Microsoft Word
• Must have competency in Excel, PowerPoint, and Adobe Acrobat.
• Experience with aec360 or CRM is a plus
• Writing samples/portfolio may be required if selected for an interview
• Client projects for this position require US Citizenship

TOTAL REWARDS & EMPLOYEE PROGRAMS

• Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account.
• Robust Employee Referral Program.
• Annual performance and compensation reviews.
• Professional Training and Development.
• Employee Recognition Awards.
• Peer Mentor Program
• And Much More!

ADDITIONAL INFORMATION

• Apply online only. No e-mail, hard copy or third-party resumes accepted.
• At Merrick, every resume is carefully reviewed by our team of experienced human recruiters—never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage.
• Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO).
• Merrick is an Equal Opportunity Employer, including disability/vets.
• Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.