Proposal Coordinator: Drive High-Impact Proposals

Halff Associates, Inc.; Duluth (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, prescription and life

PTO and holidays

401(k) plans with ESOP

Health Savings Accounts (HSA)

Job summary

Halff Associates, Inc. is seeking a Proposal Coordinator I to lead proposal development from start to finish, collaborating with technical staff to ensure compliant responses for multiple service areas.

The role supports interview prep, pursuit strategy, and schedule management, requiring a BA/BS and at least one year in A/E/C, with strong writing and design tool skills (InDesign, PowerPoint, Photoshop, Word, Excel).

Qualifications

• Bachelor's Degree (BA or BS) in Marketing, Communications, Journalism, Business, English, or similar degree.
• Minimum of 1 year of related experience in the A/E/C industry.
• InDesign and graphic design skills, preferred.
• Experience with PowerPoint, Word, Excel, and Photoshop.
• Excellent writing, editing, and proofreading skills.
• Collaborative team player.
• Self-starter, multi-tasker, organized, and detail oriented.
• Possess a sense of urgency to meet deadlines and work well under pressure.
• Ability to manage multiple proposal simultaneously while maintaining quality of deliverables.
• Ability to work successfully with minimal oversight.
• Ability to collaborate successfully with diverse personalities.
• Ability to set schedules for proposal and presentation efforts, assign and oversee the completion of tasks, and keep them on schedule.
• Travel may be required, but minimal.

Responsibilities

• Lead the development of high-quality proposals from start to finish.
• Work in a partnership with technical staff to prepare compliant responses.
• Will be responsible for preparing proposals for multiple service areas.
• Assisting with interview preparation and coaching.
• May also support the long-term pursuit strategy for specific clients and projects.

Skills

Excellent writing

Editing

Proofreading

Collaborative team player

Self-starter

Multi-tasking

Organized

Detail oriented

Meet deadlines under pressure

Manage multiple proposals

Work with minimal oversight

Collaborate with diverse personalities

Set schedules and oversee tasks

Travel flexibility

Education

Bachelor's Degree in Marketing, Communications, Journalism, Business, English, or similar degree

Tools

InDesign

PowerPoint

Word

Excel

Photoshop

Job description

Halff Associates, Inc. is seeking a Proposal Coordinator I to lead proposal development from start to finish, collaborating with technical staff to ensure compliant responses for multiple service areas.

The role supports interview prep, pursuit strategy, and schedule management, requiring a BA/BS and at least one year in A/E/C, with strong writing and design tool skills (InDesign, PowerPoint, Photoshop, Word, Excel).