Proposal Coordinator - Construction

michelscorporation; Brownsville (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) retirement plan

Disability insurance

Flexible Spending Accounts (FSA)

Job summary

Michels Energy Solutions, Inc. in Brownsville, WI, is seeking a Proposal Coordinator to manage the preparation of proposals, statements of qualifications, and interview materials for underground utility projects.

You will collaborate across departments, coordinate bid files from start to finish, and ensure documents are compliant and compelling while meeting tight deadlines. A high school diploma and 3+ years of admin experience, plus MS Office and Adobe Suite proficiency, are required.

Qualifications

• High School diploma or GED required, plus 3+ years of related administrative experience.
• Proficiency in Microsoft Office and Adobe Suite is required.
• Experience coordinating bids, RFIs, and proposal materials.
• Ability to manage multiple projects with tight deadlines.

Responsibilities

• Coordinate processing and preparation of proposals, statements of qualifications, and interview presentations.
• Maintain and organize detailed bid files from start to finish.
• Assist with preparation, review, and submittal of bids and RFIs in accordance with policies.
• Provide administrative support: scheduling meetings, managing deadlines, and handling correspondence.
• Ensure brand guidelines are followed and confidentiality is maintained.

Skills

MS Office proficiency

Adobe Creative Suite

Administrative experience

Bid coordination

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Office Suite

Adobe Suite

Job description

Proposal Coordinator

Michels Energy Solutions, Inc.

Location: Brownsville, WI | Full-time |

Position Description:

The Proposal Coordinator is responsible for coordinating the processing and preparation of proposals, statements of qualifications, and interview presentations for projects in the underground utility market. This role involves collaborating with various departments and external partners to create compelling and compliant proposal documents that effectively communicate the company's capabilities and value propositions. Critical for success is the ability to handle multiple projects at one time, while working within tight deadlines.

Michels Energy Solutions, Inc. (MES) serves as the general contracting and prime contractor arm of Michels, delivering complex energy and industrial infrastructure projects across North America. MES provides turnkey project execution, leveraging Michels' self-perform capabilities to manage every phase of construction, from planning and procurement through field execution and project closeout.

With deep expertise in pipelines, gas distribution systems, compressor and pump stations, industrial facilities, utility infrastructure, and energy-related construction, MES partners with clients to safely deliver critical projects that power economies and support growing communities. Known for tackling challenging scopes and providing integrated solutions, Michels Energy Solutions combines the resources of a national contractor with the agility, accountability, and hands‑on leadership needed to successfully execute large‑scale energy and industrial projects.

Our work improves lives. Discover how a career at Michels Energy Solutions, Inc. can change yours.

Why Michels Energy Solutions, Inc.?

• We consistently ranked among the top 10% of Engineering News‑Records Top 400 Contractors
• We're a national leader in pipeline with a long track record of success.
• Our steady, strategic growth revolves around a commitment to quality.
• Family‑owned and operated organization with long‑term stability
• We invest an average of $5,000 per employee per year in training and career development.
• We perform high‑impact, essential work that supports homes, businesses, and communities.
• A culture where everyone shares responsibility for safety , regardless of title
• We’re part of the Michels family of companies-one of North America's largest and most diversified energy and infrastructure contractors.

We offer a comprehensive benefits program including:

• Health, Dental, and Life Insurance
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
• Short- and Long-Term Disability Insurance
• 401(k) Retirement Plan
• Legal Assistance and Identity Theft Protection Plans

(Benefits may vary based on position and location)

Why you?

• You like to surround yourself with dedicated, value‑driven people
• You value challenges and opportunities over a 9 to 5 job
• You learn from the past and push ahead toward the future
• You like to know your efforts are noticed and appreciated
• You believe that individual commitment to a group effort is key to success
• You want your work to make a difference in people's lives

What it takes?

• Maintain and promote a strong health, safety, environment, and quality (HSEQ) culture for all employees, vendors, subcontractors, and customers to comply with HSEQ policies, procedures, regulations, and continual improvement objectives.
• Identify and communicate workplace hazards and risks with a commitment to correct or seek assistance in correcting unsafe or nonconforming actions or conditions
• Provide administrative support to the organization; including, but not limited to processing mail, scheduling meetings, setting proposal deliverable deadlines, printing and copying bid packages, assisting with correspondence, maintaining standard department materials and managing distribution
• Coordinates, maintains and submits detailed and organized bid files from start to finish. Ensuring the necessary supporting documentation is completed and accurate
• Assist with preparation, review, and submittal of bids, Requests for Information (RFIs) in accordance with company policies and procedures
• Perform administrative review of bid materials, resumes, etc. Including drafting, proofreading and editing as needed to ensure adherence to company brand guidelines as well as to meet client requirements.
• Maintain strict confidentiality of documents, meetings, etc .
• Other duties as assigned

High School diploma or General Education Diploma (GED), 3 + years of related administrative experience, or equivalent combination.

• Proficiency in Microsoft Office Suite
• Experience in Adobe Suite

Join a company that powers progress. Be a part of Michels Energy Solutions, Inc.- where you don't just build projects, you build a career.

AA/EOE/M/W/Vet/Disability

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