Proposal Coordinator

WGI; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading consulting firm in Florida seeks a Proposal Coordinator to join their Business Development Division. This role focuses on producing high-quality proposals and presentations, requiring strong organizational and communication skills. Ideal candidates will have a Bachelor's degree and experience in the A/E/C industry, thriving in a collaborative environment while managing multiple projects under tight deadlines.

Benefits

Competitive salary

Excellent benefits

Great work environment

Qualifications

• Minimum three years in the A/E/C industry preparing proposals preferred.
• Ability to work under tight deadlines and handle multiple projects.
• Pre-employment drug screening required.

Responsibilities

• Collaborate with proposal managers to produce high-quality compliant proposals.
• Responsible for layout, production, and delivery of proposals and presentations.
• Manage pursuit closing process and keep opportunities updated in the database.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

Bachelor’s degree in English, Communications, Journalism, Marketing

Job description

Join to apply for the Proposal Coordinator role at WGI.

We are seeking a Proposal Coordinator for our Business Development Division in any of our Florida offices.

The focus of this position is execution. Work directly with proposal managers to produce high-quality proposals and presentations. Key responsibilities include information gathering and maintenance, layout, production, and delivery of proposals and presentations, as well as data entry and management. This role requires exceptional time-management, attention to detail, planning, organization, proficiency with layout software, and strong interpersonal skills. The ability to pivot easily between tasks is crucial.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while enjoying the work they do. WGI is one of the nation’s top consulting firms, investing in the latest tools and technology. We seek remarkable individuals to join our team and help us grow. If you are an innovative, self-motivated team player who wants to shape your community, join WGI today!

Key Responsibilities:

1. Collaborate with proposal managers to produce high-quality compliant proposals.
2. Responsible for layout, production, and delivery of proposals and presentations.
3. Identify and outline RFP requirements, create compliance matrices, checklists, and calendars.
4. Schedule proposal planning meetings.
5. Coordinate contract/legal reviews and quality control reviews.
6. Design covers and tabs in coordination with proposal managers.
7. Gather information and documents for proposals.
8. Prepare and distribute drafts for quality control.
9. Manage pursuit closing process and keep opportunities updated in the database.
10. Update resumes, project descriptions, and boilerplate materials.
11. Ensure quality and consistency of all produced materials.
12. Maintain organized proposal archives.

Qualifications:

• Bachelor’s degree in English, Communications, Journalism, Marketing, or equivalent experience.
• Minimum three years in the A/E/C industry preparing proposals for federal, state, and municipal clients preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work under tight deadlines and handle multiple projects.
• Ability to thrive in a collaborative environment.
• Pre-employment drug screening required.
• Must be authorized to work in the U.S. full-time; no sponsorship available.

Physical Demands:

Work is performed in an office setting. Must be able to operate a computer, keyboard, and mouse, and communicate via phone and virtual meetings. Prolonged sitting, handling objects, and visual acuity are required. Reasonable accommodations may be provided for disabilities.

If you meet these requirements and want to join our growing organization, please submit your resume. WGI offers a competitive salary, excellent benefits, and a great work environment. Equal Opportunity Employer/Veterans/Disabled.