Proposal Coordinator

Bohler; Tampa (FL); Remote; USD 60,000 - 90,000; Full time

Job summary

Bohler is seeking a Proposal Coordinator to lead the proposal development process in a remote role. This position involves managing RFQs and RFPs while collaborating with technical teams and marketing to create compelling submissions. The ideal candidate will have a background in marketing or communications, along with strong writing and organizational skills, to thrive in the fast-paced AEC industry.

Qualifications

• Minimum 3 years of experience in a similar role, preferably within the AEC industry.
• Proven track record developing winning proposals and qualification packages.
• Ability to manage multiple projects and stakeholders simultaneously.

Responsibilities

• Lead the firm’s proposal development process, including RFQs, RFPs and interview processes.
• Collaborate with marketing to produce high-quality graphics and content.
• Maintain an organized proposal calendar, tracking milestones and deadlines.

Skills

Writing

Editing

Proofreading

Organizational skills

Time-management

Collaboration

Creative mindset

Detail-oriented

Education

Bachelor’s degree in Marketing, Communications, Business, Graphic Design, or related field

Tools

Adobe Creative Suite: InDesign

Microsoft Office Suite

Deltek Vision or other CRM/proposal tools

Job description

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Our growing team is seeking a Proposal Coordinator who thrives in a fast-paced, collaborative environment!

In this role, you’ll take the lead in managing proposals, RFQs, and RFPs across diverse markets—helping position our firm for exciting new opportunities.

This position is central to our business development efforts, working closely with technical teams, marketing, and leadership to craft compelling, customized submissions that stand out in the AEC industry.

This is a remote position and can be based anywhere within Bohler’s geographic footprint.

Responsibilities

• Lead the firm’s proposal development process, including RFQs, RFPs and interview processes.
• Collaborate with marketing to produce high-quality graphics, proposal layouts, and content that aligns with brand standards.
• Manage communication and coordination across teams, including internal staff, subconsultants, and leadership.
• Oversee and create materials to be included in proposals
• Develop and maintain proposal materials and support content libraries for reusability and efficiency.
• Schedule and facilitate kick-off meetings, strategy sessions, and proposal reviews.
• Maintain an organized proposal calendar, tracking milestones and deadlines.
  
  

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, Graphic Design, or a related field (or equivalent work experience).
• Minimum 3 years of experience in a similar role, preferably within the AEC (Architecture, Engineering, Construction) industry.
• Proven track record developing winning proposals and qualification packages.
• Proficient in Adobe Creative Suite: InDesign (required), Photoshop, Illustrator.
• Skilled in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Experience with Deltek Vision or other CRM/proposal tools a plus.
• Exceptional writing, editing, and proofreading skills.
• Strong organizational and time-management abilities, especially under tight deadlines.
• Ability to manage multiple projects and stakeholders simultaneously.
• Detail-oriented with a creative mindset and high design sensibility.
• Comfortable collaborating with cross-functional teams and facilitating meetings.
  
  

Bohler is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Civil Engineering

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