Proposal Coordinator

Bohler; Philadelphia (Philadelphia County); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in the AEC industry is seeking a Proposal Coordinator to manage proposals and RFPs. This remote position requires collaboration with technical teams and marketing to create compelling submissions. Candidates should have a relevant degree and experience in proposal development, particularly in the AEC sector.

Qualifications

• Minimum 3 years of experience in a similar role, preferably within the AEC industry.
• Proven success in developing winning proposals.
• Detail-oriented with a creative mindset.

Responsibilities

• Lead the proposal development process, including RFQs, RFPs, and interview processes.
• Collaborate with marketing to produce high-quality graphics and proposal layouts.
• Maintain an organized proposal calendar, tracking milestones and deadlines.

Skills

Writing

Editing

Organizational Skills

Time Management

Collaboration

Education

Bachelor’s degree in Marketing, Communications, Business, Graphic Design, or related field

Tools

Adobe InDesign

Microsoft Office Suite

Job description

Join to apply for the Proposal Coordinator role at Bohler.

Our growing team is seeking a Proposal Coordinator who thrives in a fast-paced, collaborative environment!

In this role, you’ll manage proposals, RFQs, and RFPs across diverse markets—helping position our firm for new opportunities.

This position is central to our business development efforts, working closely with technical teams, marketing, and leadership to craft compelling, customized submissions that stand out in the AEC industry.

This is a remote position and can be based anywhere within Bohler’s geographic footprint.

Responsibilities

• Lead the proposal development process, including RFQs, RFPs, and interview processes.
• Collaborate with marketing to produce high-quality graphics, proposal layouts, and content aligned with brand standards.
• Manage communication and coordination across teams, including internal staff, subconsultants, and leadership.
• Oversee and create materials for proposals.
• Develop and maintain proposal materials and content libraries for efficiency.
• Schedule and facilitate meetings, strategy sessions, and proposal reviews.
• Maintain an organized proposal calendar, tracking milestones and deadlines.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, Graphic Design, or related field (or equivalent work experience).
• Minimum 3 years of experience in a similar role, preferably within the AEC industry.
• Proven success in developing winning proposals and qualification packages.
• Proficient in Adobe InDesign (required), Photoshop, Illustrator.
• Skilled in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook.
• Experience with Deltek Vision or other CRM/proposal tools is a plus.
• Exceptional writing, editing, and proofreading skills.
• Strong organizational and time-management skills, especially under tight deadlines.
• Ability to manage multiple projects and stakeholders simultaneously.
• Detail-oriented with a creative mindset and high design sensibility.
• Comfortable collaborating with cross-functional teams and facilitating meetings.

Bohler is an equal opportunity employer and provides equal opportunity to all applicants and employees regardless of race, color, religion, gender, national origin, age, disability, veteran status, or other protected statuses.