Proposal Coordinator

SMPS Seattle; Seattle (WA); On-site; USD 48,216 - 56,481; Full time

Benefits offered by this job

Health & Wellbeing

Savings Plans

Team Building & Community

Career Recognition & Development

Job summary

RH2 Engineering is seeking a detail-oriented Proposal Coordinator 2 to support its business development and marketing initiatives. The role involves coordinating and producing high-quality, compliant proposals in a fast-paced environment and collaborating with project managers and technical staff to refine content.

The ideal candidate has AE&C industry proposal experience, exceptional organizational skills, and a customer service mindset.

Qualifications

• Bachelor’s degree in Business, Marketing, Communications, or related field or equivalent work experience.
• Minimum of five (5) years of AE&C industry proposal experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat).
• Experience with Deltek VantagePoint preferred.
• Excellent written and verbal communication with strong attention to detail.
• Proven proofreading, editing, and production of professional documents.
• Strong organization and ability to manage multiple deadlines.

Responsibilities

• Coordinate all aspects of proposal and submittal development, including content creation, document assembly, tracking progress, and timely delivery.
• Collaborate with project managers, technical staff, and cross-functional teams to gather and refine proposal content.
• Edit and proofread materials for clarity, readability, and compliance with requirements while maintaining brand standards.
• Manage RH2’s Submittals Library ensuring up-to-date content.
• Update the proposal tracking system and participate in weekly marketing meetings.
• Develop, update, and maintain Deltek modules to support proposal and project tracking.
• Work independently on assigned tasks with limited supervision and high-quality deliverables.

Skills

Microsoft Office Suite

Adobe Creative Suite

Deltek VantagePoint

Attention to detail

Collaborative

Communication

Time management

Education

Bachelor’s degree in Business, Marketing, Communications

Tools

Deltek VantagePoint

InDesign

Illustrator

Photoshop

Acrobat

Job description

Overview

RH2 Engineering is seeking a detail-oriented and collaborative Proposal Coordinator 2 to support the firm’s business development and marketing initiatives. This role is responsible for coordinating and producing high-quality, compliant proposals and submittals in a fast-paced consulting environment. The ideal candidate brings prior proposals experience in the architecture, engineering, or construction industry, exceptional organizational abilities, a collaborative approach, and a customer service mindset.

Fees to Post a Job

Current SMPS Seattle Chapter Member (and their firm): $50 per posting for 90 days. Requires member name, member number and SMPS Seattle website login information.

Non-SMPS Seattle Chapter Member: $100 per posting for 90 days.

When submitting a job post, please be sure to include a wage scale or salary range for the position, in compliance with the State of Washington Equal Pay and Opportunities Act (RCW 49.58).

Please note, upon submission of a job posting, it may take up to 72 hours for it to be verified and posted. It will then be online for a maximum of 90 days. If you would like the job posting to be removed prior to 90 days, please email Katie Berry, CPSM, Secretary.

Responsibilities

• Coordinate all aspects of proposal and submittal development, including content creation, document assembly, tracking review progress, and ensuring timely delivery of final submissions.
• Collaborate with RH2 and CSNW Project Managers and technical staff to gather and refine proposal content.
• Edit and proofread proposal materials for clarity, readability, consistency, and compliance with solicitation requirements, while maintaining RH2’s brand standards and corporate image.
• Manage and maintain RH2’s Submittals Library to ensure accurate, up-to-date content is readily accessible.
• Update and manage the proposal tracking system; participate in weekly marketing and business development meetings.
• Develop, update, and maintain relevant modules within Deltek to support proposal and project tracking efforts.
• Work independently on assigned tasks with limited supervision, ensuring high-quality deliverables aligned with organizational standards.
• Perform additional duties as assigned to support the Marketing and Business Development team.

What You’ll Bring

• Bachelor’s degree in Business, Marketing, Communications, or a related field required; equivalent work experience may be considered.
• Minimum of five (5) years of related experience in the AE&C industry experience required.
• Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Previous experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat).
• Experience with Deltek VantagePoint preferred.
• Exceptional written and verbal communication skills with strong attention to detail.
• Demonstrated experience in proofreading, editing, and producing professional documents.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities.
• Proven ability to work collaboratively with cross-functional teams across multiple office locations.
• Highly motivated with strong follow-through and time management capabilities.

Physical Requirements

This position is primarily performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation, to:

• Sit or stand at a desk for several hours to perform work in an office setting.
• Ability to Lift 20 lbs. with or without accommodations.

Compensation

RH2 has an excellent multi-component compensation package built to recognize and financially reward our employees’ contributions throughout their career with the company. Individual base compensation will vary within the range of $35.00-$41.00/hour based on skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees’ work/life balance and compensates for overtime at 1.5 times the base rate for hours exceeding 40 regular hours in a work week.

Benefits

• Health & Wellbeing – 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.
• Savings Plans – 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.
• Team Building & Community – Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.
• Career Recognition & Development – Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you.

RH2 is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, or any other characteristic protected by law. RH2 will consider qualified applicants with criminal histories for employment in a manner consistent with all federal, state, and local ordinances.

Applicants requiring special assistance and/or people with disabilities can contact Human Resources.