Proposal Coordinator

North Wind; Saint Paul (MN); On-site; USD 60,000 - 90,000; Full time

Job summary

North Wind is seeking a Proposal Coordinator to manage schedules, track deliverables, ensure compliance, and coordinate across technical, pricing, and contracts teams for on-time, zero-defect submissions. The role involves analyzing solicitations, creating compliance matrices, and collaborating with BD, capture, and leadership to refine content.

Ideal candidates have a Bachelor’s in a related field and 2+ years in proposal coordination or government contracting.

Qualifications

• Bachelor’s degree in business, communications, English, or a related field (or equivalent experience).
• 2+ years of experience in proposal coordination, business development, or related role (government contracting experience preferred).
• Experience supporting federal and/or DoD proposal efforts.
• Familiarity with proposal tools (GovWin, SharePoint, proposal management systems).
• APMP certification (or willingness to obtain).
• Working knowledge of DoD acquisition and technology development programs.
• Understanding of federal procurement policy and regulations (FAR, RDT&E).
• Excellent written and verbal communication skills; able to tailor messaging to diverse audiences.

Responsibilities

• Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission.
• Analyze solicitations (RFPs, RFQs, RFIs) and develop compliance matrices and outlines.
• Collaborate with internal stakeholders to gather, manage, and refine proposal content.
• Manage proposal documentation, including content libraries, resumes, and version control.
• Support proposal production by facilitating reviews and handling editing, formatting, and submission.

Skills

Proposal coordination

Federal government contracting

DoD proposals

Communication

Education

Bachelor’s degree in business, communications, English, or related field

Tools

GovWin

SharePoint

Proposal management systems

Job description

Join North Wind - Accelerating Hypersonic Innovation

At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs - from R&D to flight testing, If you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us.

Summary :

The Proposal Coordinator is responsible for managing schedules, tracking deliverables, maintaining compliance, and coordinating across technical, pricing, and contracts teams to ensure on-time, zero-defect submissions.

Position Responsibilities

• Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery
• Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met
• Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content
• Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control
• Support proposal production by facilitating reviews (e.g., Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels

Preferred Education / Experience

• Bachelor’s degree in business, Communications, English, or a related field (or equivalent experience)
• 2+ years of experience in proposal coordination, business development, or related role (government contracting experience preferred)

Preferred Knowledge / Ability

• Experience supporting federal and/or DoD proposal efforts
• Familiarity with proposal tools (e.g., GovWin, SharePoint, proposal management systems)
• APMP certification (or willingness to obtain)
• Working knowledge of DoD acquisition and technology development programs
• Strong understanding of federal procurement policy and regulations (e.g., FAR, RDT&E procurement, etc.)
• Excellent written and verbal communication skills; able to tailor messaging to diverse audiences
• U.S. citizenship required; active security clearance preferred or ability to obtain
• Strong organizational, time management, and multitasking capabilities
• High attention to detail with a focus on compliance and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
• Experience with document control, formatting, and version management

Key Responsibilities

• Support the Lead Proposal/Capture Manager across all proposal phases (kickoff through submission)
• Interface with Capture, Technical, Pricing, and Contracts teams
• Ensure team alignment on requirements, timelines, and deliverables
• Coordinate kickoff meetings, status calls, and review sessions
• Track action items and ensure timely completion across teams
• Maintain CRM data and reporting in coordination with BD
• Coordinate technical and program management input and resource alignment
• Manage document repositories (SharePoint/Teams or equivalent)
• Support Gate Reviews and color team reviews (Red/Gold)
• Track, manage, and resolve review comments
• Support final proposal production, formatting, and submission

North Wind is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. North Wind supports safe and drug free workplace through pre-employment background checks and drug testing.

The salary range provided is a general guideline. Actual pay will depend on several factors, including, but not limited to, education, experience, training, and other applicable qualifications.

North Wind is committed to pay transparency in compliance with applicable state and local laws.

All candidates must be eligible to work in the United States.