Proposal Coordinator

Jobtailor; Frankfort (KY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work schedule

Competitive holiday and paid-time-off programs

401(k) Plan and Match

Health, vision, and dental insurance premiums

Job summary

Mannik Smith Group is seeking a Proposal Coordinator to support marketing and business development efforts. The ideal candidate should be detail-oriented and able to thrive in a deadline-driven environment.

The role involves leading the development, coordination, and submission of proposals. Applicants should have a Bachelor’s Degree and excellent communication skills. The position offers a hybrid work model and a competitive benefits package including insurance and 401(k).

Qualifications

• Excellent written, editing, and verbal communication skills.
• Experience responding to RFPs/RFQs, preferably in the A/E/C industry.
• Familiarity with proposal processes for public sector clients is a plus.

Responsibilities

• Coordinate and manage the full proposal lifecycle from kickoff to submission.
• Develop, write, edit, and format proposals and qualification packets.
• Ensure compliance with client requirements and deadlines.
• Collaborate with technical staff to gather project information.
• Maintain and update proposal materials, resumes, and project descriptions.
• Assist with presentations and marketing materials.

Skills

Excellent written communication

Strong organizational skills

Ability to manage multiple deadlines

Education

Bachelor’s Degree in Marketing, Communications, English, or related field

Tools

Microsoft 365

Adobe programs

Canva

Job description

Proposal Coordinator

Department: Corporate/Administrative

Employment Type: Full Time

Location: Frankfort, KY

Compensation: $65,000 - $90,000 / year

Description

HMB Professional Engineers is seeking a detail‑oriented and highly organized Proposal Coordinator to support our marketing and business development efforts. This role is ideal for a candidate who thrives in a deadline‑driven environment and enjoys collaborating with technical teams to produce compelling proposals.

Position Overview: The Proposal Coordinator will lead the development, coordination, and submission of proposals, qualification packets, and marketing materials. This individual will work closely with engineers, project managers, and leadership to create high‑quality, compliant, and visually engaging responses to RFPs and RFQs.

Key Responsibilities

• Coordinate and manage the full proposal lifecycle from kickoff to submission
• Develop, write, edit, and format proposals and qualification packets
• Ensure compliance with client requirements and deadlines
• Collaborate with technical staff to gather project information and tailor content
• Maintain and update proposal materials, resumes, and project descriptions
• Assist with presentations, marketing materials, and branding efforts
• Coordinate and maintain state DOT pre‑qualifications and related documentation
• Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs

Skills, Knowledge and Expertise

Qualifications:

• Bachelor’s Degree in Marketing, Communications, English, or a related field
• Excellent written, editing, and verbal communication skills
• Strong organizational skills and ability to manage multiple deadlines

Technical Skills:

• Proficiency in Microsoft 365
• Experience with Adobe programs and/or Canva preferred

Preferred Experience

• Experience responding to RFPs/RFQs, preferably in the A/E/C industry
• Familiarity with proposal processes for public sector clients is a plus

Benefits

• Excellent compensation package
• Flexible work schedule
• Ability to work hybrid work schedule
• Competitive holiday and paid‑time‑off programs
• 401(k) Plan and Match
• Competitive health, vision and dental insurance premiums
• Company‑furnished life insurance
• Short and long‑term disability
• Parental leave
• Variety of voluntary benefit options
• Employee Assistant Program (EAP)
• Flexible Spending Account
• and More