Proposal Coordinator

Distinct Engineering Solutions, Inc.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation packages

Company-paid medical, dental, and vis­

Life insurance and disability coverage

401(k) with company match

Educational reimbursement, PTO and成长机会

Job summary

Distinct Engineering Solutions, Inc. (DESI) is hiring an RFP/Proposal Coordinator to support our growing pipeline of public and private engineering projects. This on-site role in North Brunswick, NJ involves managing proposals, coordinating with engineering, operations, and finance teams, and ensuring timely, compliant submissions.

New graduates are welcome to apply. You will format proposal packages, maintain schedules, and track addenda while building a library of standard content and

Qualifications

• Bachelor's degree required or equivalent
• 0-3 years of experience; recent graduates welcome
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple deadlines in a fast-paced environment

Responsibilities

• Review RFP/RFQ documents and identify submission requirements, deadlines, and compliance criteria
• Coordinate with internal teams to gather technical inputs
• Support preparation of proposal documents including cover letters, resumes, and forms
• Maintain proposal schedules and ensure on-time deliverables
• Format and compile proposal packages per client requirements
• Track addenda, clarifications, and updates for active bids
• Maintain library of standard proposal content, templates, and past submissions
• Assist in submitting proposals via portals or email
• Support post-submission follow-ups and documentation

Skills

Proposal coordination

Excel & formatting

Cross-functional communication

Education

Bachelor's degree in Civil Engineering, Business, Communications, or related field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Distinct Engineering Solutions, Inc. (DESI) Location: North Brunswick, NJ (On-site) Employment Type: Full-time

About the Role

Distinct Engineering Solutions, Inc. (DESI) - a multidisciplinary civil engineering firm headquartered in New Jersey - is hiring an RFP / Proposal Coordinator to support our growing pipeline of public and private engineering projects. This role involves managing engineering proposals, coordinating across teams, and ensuring the timely and compliant submission of RFPs/RFQs. You will work closely with our engineering, operations, and finance teams and gain hands-on exposure to the full proposal and project coordination process. We welcome recent graduates eager to build experience as well as candidates with a few years of proposal or coordination work.

Key Responsibilities

• Review RFP/RFQ documents and identify submission requirements, deadlines, and compliance criteria
• Coordinate with internal teams (engineering, operations, finance) to gather required technical inputs
• Support preparation of proposal documents including cover letters, resumes, project experience, and forms
• Maintain proposal schedules and ensure all deliverables are completed on time
• Format and compile proposal packages in accordance with client requirements
• Track addenda, clarifications, and updates related to active bids
• Maintain a library of standard proposal content, templates, and past submissions
• Assist in submitting proposals via online portals or email
• Support post-submission follow-ups and documentation

Required Qualifications

• Bachelor's degree in Civil Engineering, Business, Communications, or a related field
• 0-3 years of experience; recent graduates are welcome to apply
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple deadlines in a fast-paced environment

Preferred Qualifications

• Experience with RFP/RFQ processes in the engineering, construction, or consulting industry
• Familiarity with proposal or bid-management tools
• Basic understanding of technical documents, drawings, or specifications
• Exposure to public-agency procurement (NYC/NJ) is a plus
• Attention to detail and formatting consistency

Key Skills

• Proposal coordination & compliance tracking
• Strong Excel and document-formatting skills
• Cross-functional communication across engineering, operations, and finance

Work Setup

• On-site role based in North Brunswick, NJ
• 5 days a week in office
• Occasional coordination with project teams and client agencies across NY/NJ
• Competitive compensation packages
• Company-paid medical, dental, and vision coverage
• Life insurance and short- and long-term disability insurance
• 401(k) with company match
• Educational reimbursement, paid time off, and performance-based growth opportunities

Why Join Us

At Distinct Engineering Solutions, you'll be part of a growing team working on impactful infrastructure and engineering projects across the U.S. You'll gain hands-on experience in proposal coordination and project support while collaborating with experienced professionals - and chart your own path to grow with the company.

Equal Opportunity Employer