Proposal Specialist

Colliers Engineering & Design; Holmdel Township (NJ); On-site; USD 66,000 - 92,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Pregnancy leave

Disability insurance

Life insurance

401(k)/Roth

PTO and leaves

Education reimbursement

In-house courses

Mentorship program

Wellness program

Women’s organization

Job summary

Colliers Engineering & Design is seeking a Proposal Specialist in New Jersey to lead high-stakes proposals, drive business development, and partner with leadership to win new projects. You will mentor teams, craft client-focused narratives, and ensure branding consistency across materials.

You will coordinate with technical teams, develop persuasive content, and manage opportunity tracking in CRM/Unanet, contributing to improved win rates and market presence.

Qualifications

• Bachelor's/associate degree in marketing or related field or equivalent experience.
• 4+ years marketing experience in A/E/C or professional services.
• Experience with Adobe InDesign preferred and strong writing ability.
• Proven ability to manage multiple projects and meet deadlines.
• Familiarity with CRM/databases (Unanet or similar).

Responsibilities

• Lead development of proposals, SF330s, and presentations for pursuits.
• Coordinate with technical teams to ensure persuasive content.
• Create and improve marketing collateral and resumes, case studies, and graphics.
• Write project narratives and tailored cover letters for clients.
• Maintain branding consistency across materials.
• Provide marketing guidance to project teams and drive process improvements.
• Conduct market intelligence and competitive analysis for go/no-go decisions.
• Manage opportunity tracking in CRM/Unanet and update databases.

Skills

Marketing strategy

Proposal development

Editorial writing

Stakeholder collaboration

Project management

Education

Associate's or Bachelor's in Marketing/Communications/Journalism

Tools

Adobe InDesign

Microsoft Office Suite

Unanet CRM

Job description

Overview

Colliers Engineering & Design is looking for a Proposal Specialist to join us and sit out of any of our New Jersey offices.

Are you a marketing professional ready to make a real impact? Colliers Engineering & Design is looking for an experienced Proposal Specialist to take the lead on high-stakes proposals, drive business development initiatives, and act as a strategic partner across the organization.

In this role, you'll own high-value pursuits, mentor and inspire team members, and collaborate directly with firm leadership to win new projects and elevate our presence in the market. If you thrive in a fast-paced, collaborative environment and want to play a key role in shaping the firm's success, this is the opportunity for you!

Responsibilities

• Lead development and execution of proposals, qualifications, SF330s, and presentations for standard and high-priority pursuits.
• Coordinate with technical teams to ensure accurate and persuasive proposal content.
• Lead creation and continuous improvement of marketing collateral and materials including resumes, project sheets, case studies, qualifications, pursuit graphics, and award submissions.
• Write and edit project narratives, staff bios/resumes, and cover letters tailored to client requirements and differentiated from competitors.
• Ensure consistency in branding across all materials.
• Serve as a strategic resource and asset to project teams, providing marketing expertise and guidance.
• Drive process improvements to enhance proposal quality, efficiency, and win rates.
• Conduct market intelligence research and competitive analysis to help inform go/no-go decisions and win strategies as required.
• Manage and update opportunity tracking in CRM/Unanet and maintain marketing databases as required.

Qualifications

• Associate's or Bachelor's degree in Marketing, Communications, Journalism, or related field; equivalent experience considered.
• 4+ years of progressive marketing experience in the A/E/C or professional services industry.
• Experience with Adobe InDesign preferred.
• Excellent knowledge of Microsoft Office Suite.
• Exceptional writing, editing, and communication skills with ability to translate complex technical concepts into client-focused narratives.
• Demonstrated expertise as a solid contributor with ability to manage multiple projects simultaneously.
• Experience with CRM/database platforms (Unanet or similar).
• Portfolio demonstrating successful proposals or marketing campaigns.
• Professional involvement in industry organizations (SMPS, AIA, ACEC, AGC, ULI); CPSM designation a plus.
• Strategic thinking and problem-solving.
• Strong understanding of marketing and business development principles, proposal workflows, and compliance requirements.
• Continuous improvement mindset.
• Collaborative, proactive, and adaptable under shifting priorities.
• Proactive and resourceful approach.
• Strong organizational and time management skills.
• Excellent written communication and project management skills.
• Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $66,000 to $92,000 per year (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week
• reimbursement for education
• a free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women's Organization and ongoing philanthropic opportunities