Scheduling & RFP Coordinator (Junior / Intern Level)

Distinct Engineering Solutions, Inc.; North Brunswick Township (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary based on experience

Paid time off

Performance-based incentives

Training and mentorship from senior teams

Collaborative work environment

Job summary

A growing engineering consulting firm based in North Brunswick, NJ, is seeking a detail-oriented Scheduling & RFP Coordinator. This role involves coordinating project schedules and assisting with proposal processes. The ideal candidate will have a Bachelor's degree in Civil Engineering, 1-3 years of relevant experience, and strong communication and organizational skills. The position offers competitive salary based on experience and opportunities for career growth within the firm.

Qualifications

• 1–3 years of experience in scheduling, coordination, or project support, preferably in engineering or consulting.
• Ability to work on-site in North Brunswick, NJ.
• Strong written and verbal communication in English.
• Proficiency in Microsoft Excel, Google Sheets, and tracking tools.

Responsibilities

• Coordinate daily, weekly, and monthly schedules for engineering and inspection projects.
• Communicate with project managers and clients to confirm schedules, updates, and deliverables.
• Track project progress, including lab testing schedules and NCR logs.
• Review trackers, inspection reports, and NCRs for accuracy.
• Maintain spreadsheets, trackers, and time records for activities.
• Prepare daily/weekly scheduling logs, timesheets, and task allocation reports.
• Follow up with engineers and lab teams to ensure timely completion of tasks.
• Support data entry, documentation, and report compilation.
• Assist with RFP coordination, including organizing documents and tracking submissions.

Skills

Strong written and verbal communication skills

Proficiency in Microsoft Excel

Proficiency in Google Sheets

Highly organized

Strong time management

Multitasking skills

Education

Bachelor’s degree in Civil Engineering

Tools

Tracking tools

Excel

Tracking tools

SpringAhead

Job description

Distinct Engineering Solutions, Inc. (DESI) is an engineering consulting firm with a mission to provide solutions that are tailored to meet clients’ needs, project specifications, and budget bringing synergy to design and construction projects. We provide Geotechnical, Civil Engineering services, Environmental Science and Engineering services, Construction Inspection, Instrumentation and Monitoring services, and more. Join us and be part of a team that delivers innovative and efficient engineering.

Position Overview

We are seeking a detail-oriented and proactive Scheduling & RFP Coordinator to support our engineering operations from our North Brunswick office. This role involves coordinating project schedules, tracking progress, and assisting with proposal (RFP) processes.

Key Responsibilities

• Coordinate daily, weekly, and monthly schedules for engineering and inspection projects
• Communicate with project managers and clients to confirm schedules, updates, and deliverables
• Track project progress, including lab testing schedules and NCR (Non-Conformance Report) logs
• Review trackers, inspection reports, and NCRs for accuracy and completeness
• Maintain and update spreadsheets, trackers, and time records for field and lab activities
• Prepare daily/weekly scheduling logs, timesheets, and task allocation reports
• Follow up with engineers and lab teams to ensure timely completion of tasks
• Support data entry, documentation, and report compilation
• Assist with RFP coordination, including organizing documents and tracking submissions

Requirements

• Bachelor’s degree in Civil Engineering
• 1–3 years of experience in scheduling, coordination, or project support (engineering/consulting preferred)
• Strong written and verbal communication skills in English
• Proficiency in Microsoft Excel, Google Sheets, and tracking tools
• Highly organized with strong time management and multitasking skills
• Ability to work on-site in North Brunswick, NJ

Preferred Skills

• Familiarity with engineering or construction workflows
• Experience with NCRs, inspection trackers, and field reports
• Exposure to scheduling systems or timesheet tools (e.g., SpringAhead, Excel)
• Strong attention to detail with the ability to identify discrepancies in data
• Competitive salary based on experience
• Long-term career growth with a U.S.-based engineering firm
• Exposure to real-world infrastructure projects
• Training and mentorship from senior engineering teams
• Collaborative and supportive work environment
• Paid time off and performance-based incentives

Why Join Us

At Distinct Engineering Solutions, you’ll be part of a growing team that values precision, collaboration, and continuous improvement, with direct exposure to impactful engineering projects across the region.

How to Apply

Apply via LinkedIn or send your resume to [e-mail] (Subject: Scheduling & RFP Coordinator Application)