Senior Project Coordinator

Ryan Companies US Inc; Minneapolis (MN); On-site; USD 45,000 - 61,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending and Health Savings

Life Insurance

Short-Term and Long-Term Disability

Educational Assistance

Paid Time Off (PTO)

Employee Assistance and Wellness

Parenting Benefits

Employee Discount Programs

Pet insurance

Ryan Foundation – charitable matching

Paid Time for Volunteer Events

Job summary

Ryan Companies US, Inc. is seeking an experienced Sr. Project Coordinator to join our National Mission Critical team. This role acts as liaison between Project Manager, Superintendent and subcontractors while handling general administrative duties on projects.

You will manage shop drawings, design documents, permit documentation, and assist with cost tracking, pay applications, and contract administration in a fast-paced environment.

Qualifications

• 4–6 years of experience in construction project coordination.
• Strong proficiency with Word, Excel, Outlook, and PowerPoint.
• Ability to communicate clearly, both verbally and in writing.
• Experience with accounting software systems and project control processes.

Responsibilities

• Act as liaison between Project Manager, Superintendent and subcontractors and other team members.
• Manage all aspects of shop drawing and design document processes.
• Create and distribute permit documentation, process project costs and owner invoices, and assist with pay-application process.
• Draft subcontracts and change orders for Project Manager review.
• Manage subcontractor insurance and registration process and project-specific invoicing.
• Maintain web-based project management system and project documents.

Skills

Project coordination

Communication skills

Detail-oriented

Multitasking

Customer service

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Accounting software

Job description

Job Description: Ryan Companies US, Inc. has an immediate career opportunity for an experienced Sr. Project Coordinator to join our National Mission Critical team. This individual will primarily act as liaison between Project Manager, Superintendent and subcontractors or other members of the team while performing general administrative duties related to projects.

Responsibilities

• Internal and external customer assistance and service, along with processing RFIs.
• Manage all aspects of Shop Drawing and Design Document processes
• Create and distribute permit documentation, process project costs and owner invoices, and assist with pay-application process.
• Draft subcontracts and change orders for Project Manager review.
• Manage subcontractor insurance and registration process and project-specific invoicing.
• Maintain web-based project management system.
• Assist team with RFP requests as required.
• Manage project closeout process including creation and distribution of punch-lists and O & M manuals.
• Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI’s, submittals, invoices and insurance certificates
• Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and network server file system
• Assist with the pre-construction efforts, as necessary.
• May assist with generating project proposals (i.e. RFP requests)
• Prepare trade contracts and bid packages and assist with procurement process
• Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination
• Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally & externally
• Compose and/or edit communications (letters, memos, reports, procedures, etc.) as required by Project Manager/Project Staff
• General administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.
• Act as liaison between project manager/project staff and others, such as Corporate Services, external contacts, customers, etc.
• Arranges and participates in internal project meetings in coordination with project team
• Quickly responds to any job-specific accounting questions or issues
• Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager
• Manage the project closeout process including punchlist data entry; creation of Operation & Maintenance manuals and the distribution of Record Drawings, as required
• May assist Project Manager/project staff in planning the work schedule and arranging for assignment of project personnel and equipment as needed to ensure project progresses on schedule and within prescribed budget, depending on project team
• Constant prioritization of workload is necessary to meet project goals
• Identify and implement cost or time savings measures
• As necessary, attend weekly meetings, generate minutes and distribute, as necessary

Job Requirements

• At least 4-6 years of experience and have strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Have experience in a construction environment and with accounting software systems.
• Carry a high level of professionalism, ability to communicate proficiently, both verbal and written.
• Possess strong attention to detail, proven customer service skills, and the ability to prioritize and be flexible in a fast‑paced environment with competing priorities.

Compensation

The hourly base pay is $33/hr. - $44/hr. The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility

Position requires verification of employment to work in the U.S.

Benefits

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Ryan Foundation – charitable matching funds
• Paid Time for Volunteer Events

Disclaimer

Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

EEO Statement

Ryan Companies is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Notice to Candidates

Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain @ryancompanies.com email address. If you recieve communication from someone you believe is impersonating Ryan Companies, please report it to us at [e-mail]

Non‑Solicitation Notice to Recruitment Agencies

Ryan Companies kindly requests that recruitment agencies and third‑party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.

About Us

With more than 80 years in business and 17 offices (and growing!), Ryan offers comprehensive commercial real estate solutions to customers across the US. We bring a collaborative, relationship‑driven approach to delivering spaces where people thrive and businesses succeed. Join a company with an outstanding culture and competitive benefits. At Ryan, we don’t just build buildings – we build stories.

EEO Policy and Reasonable Accommodation Notice

Ryan Companies US, Inc. is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

For information about your rights under Equal Employment Opportunity, CLICK HERE.

If we can help accommodate a disability during any portion of the application or hiring process, please email [e-mail].

Reasonable accommodations will be determined on a case-by-case.

Please be advised that initial outreach regarding employment at Ryan Companies will occur via email from the domain @ryancompanies.com email address. If you receive communication from someone you believe is impersonating Ryan Companies, please report it to us at [e-mail].