Proposal Coordinator

Endemic Environmental Services, Inc; Fullerton (CA); Hybrid; USD 48,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Paid time off

Paid sick leave

Paid holidays

Flexible scheduling

Company events

Job summary

Endemic Environmental Services, Inc. is seeking an experienced Proposal Coordinator in Fullerton, CA to lead proposal development and ensure timely, polished submissions.

In this role you will collaborate with project managers and technical specialists, coordinate content, and manage deadlines to produce compelling environmental proposals. You will review procurement documents, gather information, and format final materials, including resumes, certifications, and narratives.

Qualifications

• Three or more years of proposal coordination, proposal development, or closely related experience with writing and producing proposals.
• Strong writing, editing, proofreading, and document-production skills.
• Experience reviewing and interpreting detailed solicitation requirements.
• Ability to coordinate multiple contributors and manage competing deadlines.
• Strong organizational skills, attention to detail, and follow-through.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Experience preparing proposals for public agencies is strongly preferred.

Responsibilities

• Lead proposal development from kickoff through final submission.
• Review RFPs, RFQs, SOQs, IFBs, and other procurement documents.
• Create proposal schedules, compliance matrices, outlines, and internal assignments.
• Coordinate kickoff meetings, technical content, internal reviews, and submission deadlines.
• Gather information from project managers and subject-matter experts.
• Write, edit, proofread, and format proposal documents.
• Prepare required forms, certifications, resumes, project descriptions, qualification packages, and pre-qualification materials.
• Submit proposals through electronic procurement portals.
• Confirm that each proposal meets the solicitation requirements before submission.
• Maintain the proposal calendar and proposal resources, including templates, resumes, project descriptions, certifications, and standard narratives.
• Track proposal activity and support ongoing improvements to the proposal process.

Skills

Proposal writing

Editing

Document production

RFP review

Deadline management

Organization

Team coordination

Independence

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

Location: Fullerton, CA

Schedule: Full-Time, Hybrid Eligible; regular onsite work in Fullerton required

Compensation: $34.62–$44.23 per hour

Help Build Conservation at Scale

Endemic Environmental Services is a growing California environmental consulting firm providing biological resources, habitat restoration, environmental compliance, permitting, construction monitoring, and water-resource services.

Since 2009, our teams have worked alongside public agencies, contractors, utilities, and private clients to help infrastructure and development projects move forward while protecting species, habitats, and natural systems.

The Opportunity

We are seeking an experienced Proposal Coordinator to help Endemic pursue and secure environmental work throughout California.

This position is ideal for someone who enjoys technical writing, takes pride in producing polished documents, and can bring organization and accountability to a fast-moving proposal process. You will work with project managers and technical specialists to coordinate information, manage deadlines, and prepare complete and compelling submissions.

What You’ll Do

• Lead proposal development from kickoff through final submission.
• Review RFPs, RFQs, SOQs, IFBs, and other procurement documents.
• Create proposal schedules, compliance matrices, outlines, and internal assignments.
• Coordinate kickoff meetings, technical content, internal reviews, and submission deadlines.
• Gather information from project managers and subject-matter experts.
• Write, edit, proofread, and format proposal documents.
• Prepare required forms, certifications, resumes, project descriptions, qualification packages, and pre-qualification materials.
• Submit proposals through electronic procurement portals.
• Confirm that each proposal meets the solicitation requirements before submission.
• Maintain the proposal calendar and proposal resources, including templates, resumes, project descriptions, certifications, and standard narratives.
• Track proposal activity and support ongoing improvements to the proposal process.

What We’re Looking For

• Three or more years of proposal coordination, proposal development, or closely related experience, including substantial responsibility for writing and producing proposals.
• Strong writing, editing, proofreading, and document-production skills.
• Experience reviewing and interpreting detailed solicitation requirements.
• Ability to coordinate multiple contributors and manage competing deadlines.
• Strong organizational skills, attention to detail, and follow-through.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Ability to work independently and communicate effectively with technical and nontechnical team members.
• Experience preparing proposals for public agencies is strongly preferred.
• Experience in environmental consulting, engineering, construction, infrastructure, utilities, or another professional-services industry is helpful.
• Familiarity with Adobe Creative Suite and electronic procurement portals is also a plus.
• Medical, dental, vision, and life insurance.
• 401(k) with a 4% Company match.
• Paid time off, paid sick leave, and paid holidays.
• Flexible scheduling to support work-life balance.
• Company-sponsored events.

If you are an experienced proposal professional who enjoys turning detailed requirements and technical information into polished submissions, we encourage you to apply!

Endemic Environmental Services is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to any characteristic protected by applicable federal, state, or local law.