Proposal Manager

VMD Corp; McLean (VA); Hybrid; USD 90,000 - 140,000; Full time

Job summary

Xcelerate Solutions, a leading GovCon firm headquartered in McLean, VA, is seeking a Proposal Manager to join our Growth Team. The role reports to the Vice President of Proposal Operations and oversees the full lifecycle development and management of federal proposals.

You will read RFPs, develop material, provide writing support, lead reviews, and coordinate with SMEs and graphics to deliver compliant, compelling submissions.

Qualifications

• Bachelor’s degree or higher; journalism or related field preferred.
• 3 years of federal proposal full-cycle development and management.
• 5 years of proposal development experience.
• Strong technical writing and copyediting experience.
• Strong desktop publishing experience.
• Familiarity with the Shipley Proposal Process.
• Proven MS Word and PowerPoint skills.
• Ability to write, edit, produce and review proposals and white papers.
• Ability to lead teams and manage multiple projects to tight deadlines.
• Willing to work nights and weekends when required.

Responsibilities

• Read and interpret Federal RFPs, RFIs, BPA's, RFQ's, IDIQ's, etc.
• Develop all proposal development materials including outline, compliance matrix, plan, kickoff materials, storyboard, and writing plans.
• Provide writing support, editing, and desktop publishing for proposals.
• Perform copyediting for grammar, clarity, and style.
• Ensure the proposal is clearly written, consistent, and error-free.
• Perform desktop publishing to format and style proposals per RFP.
• Ensure proposals are professional, on-brand, and compliant with government requirements.
• Provide feedback in reviews for compliance, weaknesses, inconsistencies, or gaps.
• Manage proposal writers, graphics, SMEs, teaming partners, and consultants.
• Schedule and assign resources for compliant responses to RFPs, RFIs, and sources sought.
• Lead pink, red, and gold team reviews including storyboards and final production needs.
• Use SharePoint to plan, assemble, review, store, and disseminate proposal information.
• Lead in solution development and creation of win themes and discriminators.
• Collaborate with BD VPs/Directors, Program Managers, and client program personnel for leadership and direction.
• Develop sections: Technical, Management, Staffing, Quality, Exec Summaries, etc.
• Coordinate with graphics to ensure visuals are compliant and meaningful.
• Create and maintain proposal schedule up to delivery.
• Organize final RFP submission for compliance with protocols.
• Run kick-off meetings and color team reviews for accuracy and compliance.
• Perform and manage proposal production, including hard copy submissions.
• Help maintain past performance and graphics database.
• Perform other proposal support duties as required.

Skills

Strong writing

Copyediting

Team leadership

Deadline management

Interpersonal skills

Problem solving

Adaptability

Attention to detail

Education

Bachelor's degree or higher (Journalism or related field preferred)

Tools

MS Word

PowerPoint

Job description

Xcelerate Solutions is seeking a Proposal Manager to join our Growth Team. This individual will report to the Vice President of Proposal Operations and is responsible for the full lifecycle development and management of proposals. Come join our award-winning organization and work with some of the most talented and brightest minds in the GovCon industry.

Location:

Hybrid

Clearance:

None; ability to obtain clearance if needed

Responsibilities:

In this Proposal Manager role, you will have the opportunity to:

• Read and interpret Federal RFP's, RFI’s, BPA’s, RFQ’s, IDIQ’s, etc.
• Develop all proposal development materials including but not limited to: proposal outline, compliance matrix, proposal management plan, proposal kick-off meeting materials, storyboard, and writing plans
• Provide writing support as needed for proposals, as well as editing, and desktop publishing
• Perform copyediting for grammar, clarity, and style
• Ensure the proposal is clearly written, consistent, and free from errors
• Perform desktop publishing to format and style proposals in accordance with the RFP
• Ensure proposals look professional, on-brand, and meet government requirements
• Provide valuable feedback in reviews for compliance, weaknesses, inconsistencies, or gaps
• Manage proposal writers, graphic artists, subject matter experts, teaming partners, and consultants in the development and support of pre and post RFP proposal activities.
• Schedule and assign internal and external resources to ensure compliant responses to all requests for proposals, request for information, and sources sought notices
• Manage and conduct Pink, Red, and Gold team reviews involving the proposal team members and SMEs including storyboards, layout, and final production needs
• Use SharePoint to effectively plan, assemble, review, store, and disseminate proposal information
• Lead and assist in solution development and creation of win themes and discriminators
• Collaborate with Business Development VPs/Directors, Program Managers, and other client program personnel to provide proposal leadership, writing support, and overall direction
• Develop specific proposal sections to include Technical, Management, Staffing, Quality, Executive Summaries, etc. as required
• Coordinate with graphics resource(s) to ensure proposal visuals are compliant and meaningful
• Create and mandate the proposal schedule up to and including delivery
• Organize final RFP submission for compliance with all aspects of Federal RFP protocols
• Schedule and run kick-off meetings and color team reviews to ensure accuracy consistency and compliance of proposal with the RFP requirements
• Perform and manage proposal production, including hard copy submissions
• Help maintain past performance and graphics database
• Perform other proposal support duties as required

Minimum Requirement:

• Must have a Bachelor’s Degree or higher education (Journalism or related field preferred)
• 3 years of Federal proposal full cycle development and management of proposals experience
• 5 years of proposal development experience
• Strong technical writing and copyediting experience
• Strong desktop publishing experience
• Familiarity with the Shipley Proposal Process
• Proven experience with Microsoft Office suite (MS Word and PowerPoint Required)
• Comfortable taking ownership and accountability to produce high quality proposal responses
• Ability to write, edit, produce and review proposals, white papers, and request for information responses to federal agencies
• Ability to work on multiple projects simultaneously solve problems and adhere to strict and often tight deadlines
• Ability to collaborate and work effectively as a team leader
• Dynamic interpersonal skills required to interact with all levels of management
• Ability to work well independently and as part of a team, in a fast-paced deadline-oriented work environment completing multiple complex tasks simultaneously
• Ability to work nights and weekends when required to meet deadlines

About Xcelerate Solutions:

Founded in 2009 and headquartered in McLean, VA, Xcelerate Solutions (www.xceleratesolutions.com) is one of America's fastest-growing companies. Xcelerate’s culture is defined by our diversified workforce of dynamic and versatile professionals, supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journal’s “50 Best Places to Work” list as well as being a “Great Place to Work” certified company with a 4.6 star, and a 99% CEO approval Glassdoor rating. Come find out why Xcelerate Solutions is one of the DC Metro top employers!

Xcelerate Solutions is an Equal Employment Opportunity/Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, age, equal pay, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or expression of another protected characteristic. As part of this commitment to the full inclusion of all qualified individuals, Xcelerate provides reasonable accommodations if needed because of an applicant's or an employee's disability.

Pay Transparency Notice: Xcelerate Solutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.