Proposal Coordinator

ExecuSource; Cleveland, Northern (OH, KY); Hybrid; USD 23,000 - 32,000; Full time

Job summary

ExecuSource is seeking a detail-oriented Proposal Coordinator in Cleveland, OH to support government and municipal bid processes. You will organize, prepare, and track bid documents, coordinate with sales and branches, and ensure deadlines are met.

The role welcomes strong administrative experience, proficiency with Microsoft Office, and the ability to manage multiple priorities in a deadline-driven environment; prior bidding or procurement exposure is a plus.

Qualifications

• Previous administrative assistant, office coordinator, or similar experience.
• Strong attention to detail, organization and time management.
• Ability to manage multiple priorities and deadline-driven tasks.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office.
• Previous experience with bids, proposals, purchasing, procurement, or inventory is a plus.

Responsibilities

• Organize, prepare, and track bid documents for government and municipal opportunities.
• Manage multiple deadlines and ensure required documentation is complete and submitted on time.
• Assist with bid bonds, insurance certificates, vendor registrations, and other compliance paperwork.
• Monitor email and bid portals for new opportunities, updates, awards, and purchase orders.
• Coordinate with sales, branch teams, and internal stakeholders to gather required information.
• Scan, file, and maintain accurate and organized bid records and supporting documentation.

Skills

Attention to detail

Time management

Communication

Organization

Customer service

Tools

Microsoft Office

Job description

Proposal Coordinator | Cleveland, OH

Location: Cleveland, OH
Schedule: Full-time | Monday–Friday
Pay:$20/hour
Employment Type: Full-time

About the Opportunity

ExecuSource has partnered with a leading organization to identify a detail‑oriented Proposal Coordinator to support government and municipal bid processes. This is a great opportunity for an organized administrative professional who enjoys managing documents, tracking deadlines, and coordinating across teams.

Prior proposal or bidding experience is a plus, but strong administrative or office coordination experience is welcomed.

Key Responsibilities

• Organize, prepare, and track bid documents for government and municipal opportunities




• Manage multiple deadlines and ensure required documentation is complete and submitted on time




• Assist with bid bonds, insurance certificates, vendor registrations, and other compliance paperwork




• Monitor email and bid portals for new opportunities, updates, awards, and purchase orders




• Coordinate with sales, branch teams, and internal stakeholders to gather required information




• Scan, file, and maintain accurate and organized bid records and supporting documentation

Qualifications

• Previous administrative assistant, office coordinator, or similar experience




• Strong attention to detail, organization, and time‑management skills




• Ability to manage multiple priorities and deadline‑driven tasks




• Strong communication and customer service skills




• Proficiency with Microsoft Office




• Previous experience with bids, proposals, purchasing, procurement, or inventory is a plus

Why Join This Team?

• Build valuable experience in proposals and government/municipal bidding




• Collaborative, team‑oriented work environment




• Great opportunity to grow beyond traditional administrative support