Proposal Coordinator

RiseMe; Bozeman (MT); On-site; USD 65,000 - 90,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, MT is seeking a Proposal Coordinator to lead and coordinate bid efforts across heavy civil, hydropower, and renewables. You will manage proposal content, timelines, and collaboration with teaming partners to win contracts.

You will craft responses, develop graphics, and ensure compliance with RFP requirements, while mentoring junior staff and maintaining marketing databases.

Qualifications

• Bachelor’s degree or equivalent in a relevant field.
• 3+ years of proposal management experience preferred.
• Experience in construction/engineering/architecture a plus.

Responsibilities

• Owns proposal deliverables (prequalifications, proposals, presentations) and assigns tasks to team members.
• Sets up pre-production document management and file-sharing for proposal teams.
• Coordinates content collection with teaming partners and subcontractors.
• Reviews RFP requirements and coordinates a thorough proposal independently.
• Assists in developing content and graphics for key sections.
• Leads proposal process with milestones and workshops to shape win strategies.
• Works with the Technical Editor to ensure clear messaging and compliance with RFPs.
• Implements standard pursuit methods and participates in lessons learned.

Skills

Proposal management

Project coordination

Deadline driven

Attention to detail

Content development

Graphic collaboration

Education

Bachelor’s Degree in Marketing, Business, Graphic Design, Journalism, or Communications

Tools

Adobe Creative Suite (InDesign, Illustrator, Photoshop)

Job description

Overview

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive salaries, profit sharing, 401(k)s, a generous health plan, annual bonuses, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Proposal Coordinators are key members of our bidding teams, working as dedicated resources within each operating group (heavy civil, hydropower and renewables, underground, power delivery, and oil and gas) to support Barnard’s efforts to win work. Leading and directing the creation of best-in-class proposals and presentations, Proposal Specialists use their expertise to craft pursuit-specific win strategies while also ensuring the compliance of all proposal submittals.

Qualifications

• Bachelor’s Degree in Marketing, Business, Graphic Design, Journalism, or Communications
• 3+ years of proposal management experience preferred.
• Experience in the construction/engineering/architecture industry a plus.
• Ability to meet deadlines in a fast-paced, changing environment while managing multiple projects.
• Proficiency in Adobe Creative Suite including InDesign, Illustrator, and Photoshop.
• Strong attention to detail with the ability to recognize discrepancies.
• Experience in developing proposal templates, newsletters and other marketing collateral

Responsibilities

• Assumes overall responsibility for individual proposal-related deliverables such as prequalifications, proposals, and presentations, including the assignment of specific tasks to other proposal team members and follow-up to ensure completion.
• Establishes pre-production document management and file-sharing for proposal teams.
• Coordinates content collection with teaming partners and subcontractors, as needed.
• With minimal supervision, responsible for independently reviewing Request for Proposal (RFP) requirements and coordinating a professional, thorough proposal.
• Assists in developing content for key sections, including written responses and identification and creation of appropriate graphics.
• Leads the proposal process by facilitating reviews at key milestones and proposal workshops to assist the team in developing key win strategies and proposal-specific content that meets the client’s requirements.
• Works closely with the proposal Technical Editor to ensure key messages are communicated clearly, messaging is consistent, and the proposal complies with the RFP requirements.
• Implements standard pursuit management methods, tools, techniques, and competencies.
• Participates in debriefs, identifying areas of improved performance for lessons learned as well as areas of excellence for best practices.
• Serves as the subject matter expert for proposal-related deliverables and provides mentoring to others as appropriate.
• Performs additional non-traditional marketing responsibilities, including maintaining the resume and project profile database, performing website updates, creating marketing materials to support business development activities, and developing other external communications to support overall company messaging.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer