Proposal Budget Specialist, Sponsored Projects Services

Clay Today; Buffalo, Northern (NY, KY); Hybrid; USD 63,000 - 68,000; Full time

Job summary

University at Buffalo seeks a Proposal Budget Specialist to develop and oversee compliant budgets for sponsored projects. You will support pre- and post-award budgeting, align with sponsor policies, and guide PIs and staff to ensure accuracy and consistency.

The role requires a Bachelor's degree, two years of relevant experience, and proficiency in Adobe and Microsoft Office, especially Excel. This is a full-time on-site position with a focus on meticulous budgeting and process improvement.

Qualifications

• Bachelor's degree and 2 years' technical or administrative experience, or an equivalent combination of education and experience.
• Proficiency in Adobe and Microsoft Office demonstrated experience with Microsoft Excel.
• Strong math skills for developing and managing budgets.
• Ability to work in a diverse, deadline-driven environment.
• Attention to detail and ability to work with a high degree of accuracy.
• Applicants must be authorized to work in the United States by their start date.

Responsibilities

• Create detailed budgets for sponsored proposals and budget consistency.
• Interpret and apply budget guidelines according to university and sponsor-specific policies.
• Act as a point of contact for clarifying budget policies with sponsors and responding to inquiries on budget items.
• Work closely with Proposal & Project Managers, PIs, and administrative staff to provide guidance on budget creation, adjustment processes, and policy compliance.
• Identify and implement opportunities to streamline budgeting process, enhancing efficiency and compliance.
• Administrative responsibilities in support of pre- and post-award activities.

Skills

Budgeting

Math

Attention to detail

Deadline-driven

Education

Bachelor's degree

Tools

Adobe

Microsoft Office

Microsoft Excel

Job description

Proposal Budget Specialist, Sponsored Projects Services

Position Information

• Position Title: Proposal Budget Specialist, Sponsored Projects Services
• Department: Sponsored Projects Services
• Posting Link: https://www.ubjobs.buffalo.edu/postings/63830
• Job Type: Full-Time

Position Summary

Sponsored Projects Services (SPS) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Proposal Budget Specialist. The Proposal Budget Specialist supports the proposal and project management process by developing and overseeing accurate, compliant budgets for sponsored projects. This role ensures adherence to funding guidelines, assists PIs and project teams in budget preparation both pre- and post-award as necessary. The Proposal Budget Specialist will also contribute to maintaining consistency in process in accordance with university and sponsor policies.

Key Responsibilities

• Create detailed budgets for sponsored proposals and budget consistency.
• Interpret and apply budget guidelines according to university and sponsor-specific policies.
• Act as a point of contact for clarifying budget policies with sponsors and responding to inquiries on budget items.
• Work closely with Proposal & Project Managers, PIs, and administrative staff to provide guidance on budget creation, adjustment processes, and policy compliance.
• Identify and implement opportunities to streamline budgeting process, enhancing efficiency and compliance.
• Administrative responsibilities in support of pre- and post-award activities.

Learn more

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.Being a part of the University at Buffalo community. As an Equal Opportunity / Affir­mative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

Bachelor's degree and 2 years' technical or administrative experience, or an equivalent combination of education and experienceProficiency in Adobe and Microsoft Office demonstrated experience with Microsoft ExcelStrong math skills for developing and managing budgetsAbility to work in a diverse, deadline-driven environmentAttention to detail and ability to work with a high degree of accuracyApplicants must be authorized to work in the United States by their start date. The University at Buffalo does not guarantee that it will sponsor, support, or otherwise assist with obtaining work authorization

Salary Range

$63,000 - $68,000

Posting Dates

Posted: 08/13/2026

Contact Information

Contact's Name: Stacey Brown

Contact's Pronouns: She/Her

Contact's Title: HR Specialist

Contact's Email: [e-mail]

Contact's Phone: [phone]