Proposal Analyst

Allied Benefit Systems, Inc.; Illinois; Remote; USD 48,000 - 60,000; Full time

Job summary

A leading company is seeking a Proposal Analyst to assist with the Request for Proposal process. The role involves writing and coordinating proposals, ensuring high-quality submissions that meet both company standards and client requirements. Ideal candidates will possess a Bachelor's Degree along with demonstrated experience in proposal management, with strong organizational and communication skills being essential. This full-time position offers competitive salary and benefits, fostering a collaborative and innovative work environment.

Benefits

Medical, Dental, and Vision Insurance

Generous Paid Time Off

Tuition Reimbursement

EAP

Technology Stipend

Qualifications

• 1-3 years experience in proposal coordination, marketing, or communications required.
• Experience in healthcare or insurance is a plus.
• Highly organized and detail-oriented.

Responsibilities

• Write, edit, and format proposal responses.
• Coordinate end-to-end RFP process with the Proposal Team.
• Support post-submission activities and special projects.

Skills

Communication

Organizational Skills

Team Collaboration

Education

Bachelor's Degree in Business, Marketing, Communications

Tools

Microsoft Office Suite

RFP Management Software

Job description

Job Details

Job Location: Allied Benefit Systems - CHICAGO, IL

Position Type: Full Time

Salary Range: $48000.00 - $60000.00 Salary

Job Category: Operations

Description

The Proposal Analyst will assist in the Request for Proposal (RFP) process. The Analyst will collaborate with the Proposal Team in the development and submission of high-quality proposals. The position is responsible for coordinating, writing, editing, and formatting responses to RFPs, and other client or broker inquires.

ESSENTIAL FUNCTIONS

• Write, edit, and format proposal responses to ensure clarity, consistency, and alignment with company standards and client requirements.
• Collaborate with the Proposal Team in the end-to-end RFP process, ensuring timely completion and submission of high-quality proposals that align with company objectives and client requirements. This includes meeting the objectives and timelines set and ensuring effective communication and coordination throughout the proposal development process.
• Partnering with the Proposal Team to gather relevant information and develop tailored, persuasive proposals with our cross-functional teams, including sales, marketing, product, and technical experts.
• Complete proposal templates set up and insert boilerplate content to streamline the proposal process reducing the time and effort required to develop proposals.
• With the guidance of the Senior Proposal Manager, the Coordinator will maintain and expand the RFP response database, ensuring that all content is up-to-date, accurate, and engaging. This includes identifying and filling gaps in the database, regularly reviewing and updating content, and ensuring consistency and accuracy across proposals.
• Track deadlines and deliverables to ensure timely submission of all proposals and related documents.
• Support post-submission activities, including providing additional documentation or clarifications as requested.
• Support special projects as needed, including but not limited to marketing collateral and white papers to support the proposal and sales process.
• Performs other related duties as assigned.
  

EDUCATION

• Bachelor's Degree in Business, Marketing, Communications, or a related field or equivalent work experience required.

EXPERIENCE AND SKILLS

• At least 1-3 years’ experience in proposal coordination, marketing, or communications required.
• Experience in healthcare or insurance is a plus but not required.
• Exceptional written and verbal communication skills, with the ability to convey complex information clearly and persuasively.
• Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member with internal partners at all levels of the organization.
• Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously and meet tight deadlines. Self-starting and highly motivated a must.
• Proficiency in Microsoft Office Suite. RFP management software a plus but not required (e.g., RFPIO, InHub, Qvidian, Loopio, or similar).

POSITION COMPETENCIES

• Communication
• Customer Focus
• Accountability
• Functional/Technical Job Skills

PHYSICAL DEMANDS
This is an office environment requiring extended sitting and computer work.

WORK ENVIRONMENT
Remote

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Compensation is not limited to base salary. Allied values our Total Rewards, and offers a competitive Benefit Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Generous Paid Time Off, Tuition Reimbursement, EAP, and a Technology Stipend.

Allied reserves the right to amend, change, alter, and revise, pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to the position you understand that the specific pay range is contingent upon meeting the qualification and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

Qualifications