Proposal Administrator

MMA Space; Broomfield (CO); On-site; USD 85,000 - 110,000; Full time

Job summary

MMA Space in Broomfield, CO is seeking a Proposal Administrator to join the Business Development team. The role coordinates the complete proposal lifecycle, ensuring RFP/RFQ/RFI requirements are addressed and submissions meet deadlines.

The ideal candidate will have 5+ years in proposal administration, strong written communication, and experience with government contracting processes. This position offers an opportunity to contribute to strategic pursuits in aerospace and defense.

Qualifications

• Bachelor’s degree in Engineering, Business, or related field; or equivalent experience.
• 5+ years of experience in proposal administration or business development.
• Strong written communication and formatting abilities.
• Proficiency in MS Office and SharePoint.
• Strategic thinking and deadline management.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Review solicitations to identify admin and compliance requirements.
• Manage proposal development from receipt to final submission.
• Create and maintain proposal schedules, budgets, and compliance matrices.
• Coordinate inputs from engineering, finance, contracts, and leadership.
• Maintain proposal libraries and past performance databases.
• Support continuous improvement of proposal processes and tools.
• Provide admin support to leadership and coordination of schedules.

Skills

Clear communicator

Technical writing

Project management

Attention to detail

Integrity and discretion

Problem solving

Education

Bachelor's degree in Engineering, Business, or related field

Tools

Microsoft Office Suite

SharePoint

Job description

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Proposal Administrator

Full Time Broomfield, CO, US

30+ days ago Requisition ID: 1012

Salary Range: $85,000.00 To $110,000.00 Annually

Job Title:Proposal Administrator

Job Description:The Proposal Administrator will be an integral part of the Business Development team, helping to coordinate the complete proposal lifecycle, acting as a central hub for creating compelling, compliant, and high-quality proposal submissions. They ensure all RFP/RFQ/RFI requirements are addressed, and documents are submitted correctly and on time, supporting company business development efforts.

Job Responsibilities

Proposal management

• Review solicitations (e.g., NASA, DoD, Space Force, ESA, commercial customers) to identify administrative and compliance requirements
• Manage proposal development from receipt of RFP/RFQ/RFI through final submission to ensure compliance with internal and customer reviews and requirements
• Create and maintain proposal schedules, budgets, compliance matrices, and action item trackers
• Coordinate inputs from engineering, technical teams, finance, contracts, supply chain, and leadership
• Maintain proposal libraries, templates, and past performance databases
• Support continuous improvement of proposal processes and tools

Administration

• Provide administrative support to leadership, including coordination of schedules, communication, event coordination, facility management.
• Support special initiatives including conducting research, compiling data, and seeing projects through completion.

Skills + Experience:

Mandatory:

• Bachelor’s degree in Engineering, Business, or related field (or equivalent experience)
• 5+ years of experience in proposal administration, contracts, or business development (aerospace/defense preferred)
• Clear communicator across technical and executive stakeholders
• Excellent technical written communication and document formatting abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); SharePoint
• Strategic thinking and attention to detail and accuracy
• Strong project, time management and prioritization skills to manage multiple projects and deadlines
• High degree of integrity and discretion with ability to handle sensitive information with strict confidentiality.
• Proactive critical thinking to anticipate needs and troubleshoot issues independently.

Preference will be given to:

• Familiarity with government and commercial proposal processes
• Experience with space, aerospace, defense, or advanced technology companies
• Familiarity with FAR/DFARS and government contracting terminology
• Experience with proposal management software and content libraries.
• Experience supporting NASA, DoD, Space Force, or commercial space customers
• Experience with cost volume development, analysis and pricing strategy
• Strong project management, writing, editing, and communication skills.
• Ability to understand client needs and business strategy.
• Adaptability in a fast-paced, ambiguous, deadline-driven environment

MMA also values:

• Collaborative team players.
• Creative and resourceful problem solvers.