Property Services Coordinator

CLT Recruiters; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

CLT Recruiters in Boston seeks a Property Services Coordinator to oversee a portfolio of luxury single-family homes for long-standing clients. The role supports the Senior Services Manager across multiple properties, coordinating visits, work orders, and vendor interactions.

The ideal candidate has experience in construction or property management, a strong client-service mindset, and excellent planning skills to manage changing priorities and schedules.

Qualifications

• Experience in construction and/or property management.
• Strong client service orientation.
• Ability to be primary contact for homeowners.
• Strong planning and organizational skills.
• Familiarity with vendor coordination and billing processes.

Responsibilities

• Support Senior Services Manager across multiple properties.
• Organise and schedule client worklists and ensure tasks close.
• Coordinate visits with homeowners, field staff and vendors.
• Facilitate onsite service calls.
• Create work orders and manage lifecycle.
• Maintain meeting minutes, property plans and procedures.
• Track vendor insurance documents; assist with billing.

Skills

Client relationship

Planning & organization

Homeowner liaison

Attention to detail

Multi-property coordination

Tools

Microsoft Office

Job description

A long-established Boston builder is hiring a Property Services Coordinator to look after a portfolio of luxury single-family homes they maintain for long-standing clients.

The role

• Support the Senior Services Manager across multiple properties and projects.
• Organise and schedule client worklists, and follow up so open tasks actually close.
• Coordinate consolidated visits with homeowners, field staff and outside vendors.
• Attend and facilitate onsite service calls.
• Create workorders and manage them through the full service call lifecycle.
• Keep meeting minutes, property plans, schedules and home procedures current.
• Track vendor insurance documents and assist with client billing and payment paperwork.

What we are looking for

• Experience in construction and/or property management, with a basic grasp of construction methods and materials.
• A real appetite for white-glove, concierge-level client service. This is a relationship job.
• Comfortable being the responsive point of contact for homeowners and for people inside the business.
• Strong planning and organisation, and steady when priorities shift.
• Microsoft Office. Hospitality or high-end service experience is a plus rather than a requirement.

Compensation

$65,000 to $85,000 depending on experience. Full time, Boston.

Compensation:
$65,000-$85,000 per year