Property Operations Specialist

Prismhr Hire; Grand Rapids (MI); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Benefits

Collaborative team

Professional development

Job summary

Prismhr Hire in Grand Rapids is seeking a detail-oriented administrative professional to support daily property operations and deliver a smooth tenant, vendor, and team experience. You will balance administrative duties, inquiries, and coordination in a fast-paced environment, maintaining records, processing invoices, scheduling inspections, and assisting with move-ins and special projects.

The role offers the opportunity to contribute to day-to-day property success and collaborate with a

Qualifications

• Experience in property management or real estate operations.
• Strong organizational and communication abilities.
• Proactive, detail-oriented, able to work independently.

Responsibilities

• Provide administrative support to property management and operations teams.
• Respond to inquiries from tenants, vendors, and visitors in a professional and timely manner.
• Coordinate service requests, work orders, and follow-up communication.
• Maintain accurate records, files, leases, reports, and property documentation.
• Support invoice processing, purchase orders, and general bookkeeping tasks as needed.
• Schedule inspections, meetings, vendor appointments, and property-related activities.
• Prepare correspondence, notices, and other written communications.
• Track deadlines, renewal dates, and key property-related milestones.
• Assist with onboarding new tenants and coordinating move-in or move-out processes.
• Support special projects and additional administrative duties as assigned.

Skills

Administrative experience

Organizational skills

Communication skills

Independent work

Microsoft Office

Tools

Property management software

Job description

Prismhr Hire in Grand Rapids is seeking a detail-oriented administrative professional to support daily property operations and deliver a smooth tenant, vendor, and team experience. You will balance administrative duties, inquiries, and coordination in a fast-paced environment, maintaining records, processing invoices, scheduling inspections, and assisting with move-ins and special projects.

The role offers the opportunity to contribute to day-to-day property success and collaborate with a