Property Operations & Leasing Assistant

Greystar Worldwide, LLC; Portland (OR); On-site; USD 68,770,000 - 74,501,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Paid time off

401(k) with company match

Housing discount at Greystar-managed

Job summary

Greystar Worldwide, LLC seeks an Assistant Community Manager to oversee financial operations of the apartment community, including collecting rents, posting payments, processing invoices, and maintaining accurate records in the property software (Yardi/OneSite/Entrata).

The role also involves reviewing leases, enforcing terms, coordinating with maintenance, and supporting leasing efforts to promote resident satisfaction and maximize revenue for the owner.

Qualifications

• Bachelor’s degree in Business Management, Communications, or related field is preferred.
• 1-3 years minimum of relevant experience in residence life and/or property management that demonstrates the application of community management, sales, marketing, and customer service background sufficient to assist in managing the day-to-day operations of an apartment community, resolve customer complaints and issues, complete financial records, documents, and reports, increase sales revenues, and coordinate the work of a team.
• Understanding of lease terms and lease enforcement, including collections.
• Excellent written and verbal communication skills.
• Detail-oriented and self-motivated with the ability to work independently and as a collaborative member of a team.

Responsibilities

• Completes the daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other payments, preparing daily bank deposits and reconciling bank accounts, preparing financial reports, and processing invoices and payables.
• Operates the property management software (Yardi/OneSite) and completes transactions by entering all required fields correctly and by completing updates and back-ups to ensure the integrity of the system.
• Reviews resident files and accounting records to determine unpaid and/or late fees owed, communicates with residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue.
• Reviews and submits invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased, obtaining community manager approval, coding charges to appropriate Chart of Account codes, and managing communication between the vendor/contractor, accounting, and the client/owner as needed.
• Follows the Company’s established procedures related to evictions by following proper notice requirements, evicting residents, and representing the community as required in court hearings and eviction proceedings.
• Processes resident move-outs by reviewing lease terms and notice requirements, applying appropriate deposit and lease cancellation fees, if applicable, and processing the disposition in accordance with established procedures and legal requirements.
• Promotes resident satisfaction and retention by responding to complaints, questions, and requests in a timely manner, and taking appropriate action to resolve and address service issues.
• Acts as the on-site supervisor in the absence of the community manager by organizing and delegating daily work, coordinating maintenance and make-ready tasks with the maintenance supervisor, and managing the operation of the community in compliance with Company policies, procedures, and business practices.
• Assists in managing the client/owner relationship by meeting with the owners, conducting community tours, providing updates and information about the community’s performance, and responding to owner requests as needed.
• May assist and/or support leasing and marketing efforts by greeting prospective residents, gathering information about the prospect via the Guest Card, showing ready apartments and models, closing and obtaining the lease deposit, and assisting the prospective resident in completing the rental application and credit verification.

Skills

Communication skills

Attention to detail

Independent worker / team player

Understanding of lease terms

Education

Bachelor's degree in Business Management, Communications, or related field

Tools

Yardi

OneSite

Entrata

Job description

Greystar Worldwide, LLC seeks an Assistant Community Manager to oversee financial operations of the apartment community, including collecting rents, posting payments, processing invoices, and maintaining accurate records in the property software (Yardi/OneSite/Entrata).

The role also involves reviewing leases, enforcing terms, coordinating with maintenance, and supporting leasing efforts to promote resident satisfaction and maximize revenue for the owner.